Administrative Assistant Jobs in Bridgeport, CT

About Metro Environmental Services: Trusted since 2002, Metro Environmental Services (MES) is an industry-leading environmental and construction organization providing full-service solutions for clients who store, consume, or sell petroleum products from Delaware to Massachusetts. Without our high caliber teams MES would not be able to deliver the consistent and unparalleled service to our clients that we do today. Our business has grown exponentially over the last 10 years and so have our team members. We pride ourselves on putting our employees first, valuing their skills and listening to their feedback. You're joining a team that works hard, is eager for greater success and that values your life outside of the office. If you're a team player, who enjoys working in a fast-paced environment with great support, consider applying to one of our open roles. Primary Focus: The Executive Assistant will play a dual role by providing administrative support to executive leadership while actively assisting with sales and marketing initiatives. This is a highly visible position, ideal for a self-starter who thrives in a dynamic, fast-paced environment and has a passion for marketing, client relations, and operations. The role includes providing executive-level support and assisting with marketing and sales efforts to ensure organizational success. Our Values Dedication, Results-Oriented, Safety, Responsive, Flexibility, Transparency What You'll Be Responsible For: Executive Support Maintain and manage complex calendars for executive leaders, coordinating internal and external meetings, client appointments, travel arrangements, and deadlines. Prepare agendas, briefing materials, and presentations for executive and client meetings. Take meeting notes and follow up on action items to ensure completion. Plan and coordinate travel itineraries, accommodations, transportation, and expense reports for executives and visiting clients or partners. Act as a gatekeeper and point of contact between executives and internal staff, clients, and external partners-screening calls, managing correspondence, and ensuring timely response and follow-up. Manage sensitive information with discretion. Assist with confidential projects involving finance, HR, client negotiations, or vendor relationships as assigned. Organize and maintain electronic and physical files, ensuring easy access and version control of critical business documents, reports, contracts, and correspondence. Sales & Marketing Support Assist in the creation and distribution of marketing materials, including email campaigns, case studies, newsletters, website updates, blogs, and social media content. Support the planning, testing, and execution of new marketing strategies. Coordinate all brand-related initiatives, including promotional items, print brochures, presentations, advertising, and photography. Regularly update and maintain customer records in the CRM/database system, ensuring accuracy and completeness. Research prospective and existing clients to assist the sales team, prepare materials for internal and client-facing meetings, and help track sales performance. Assist with coordinating and participating in tradeshows, industry events, and client engagement activities. Regularly follow up with clients for upcoming job opportunities, project updates, and service needs. Operations & Office Management Organize internal and external events, including corporate functions, holiday parties, team-building events, and charitable initiatives. Manage logistics, invitations, venue selection, and accommodations. Assist executives with internal communications such as drafting memos, announcements, and materials for company-wide updates or meetings. Proactively track project deadlines, competing priorities, and executive schedules to ensure timely completion and resource management. Special Projects & Strategic Support Collaborate with finance, HR, operations, and sales/marketing teams to support business initiatives and maintain alignment with executive goals. Monitor and report progress on strategic initiatives, ensuring milestones are met and resource allocation is effective. Recommend and implement improvements to administrative processes, office systems, and executive workflows to enhance efficiency. Our Ideal Candidate: At least three (3) years supporting C-suite or Senior Leadership personnel Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent time management and organizational skills High energy, professionalism, and a strong work ethic Ability to manage multiple projects independently and see them through to completion Experience in a marketing, communications, or sales support role preferred Familiarity with CRM systems, social media platforms, and digital marketing tools is a plus What We Offer: Medical, Dental, Vision and supplemental coverage from AFLAC 401(k) with a company match and no vesting period 100% company funded life insurance Vacation and sick time Generous holiday schedule Flexible office work hours Generous employee referral program MES LLC is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected category, and an environment free from retaliation for participating in any protected activity. We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Family Office located in NYC is seeking an Executive Assistant. Responsibilities include, but are not limited to the following: Maintain calendars and schedule appointments as requested Book travel arrangements (air, hotel, car, meals) and prepare detailed itineraries Prepare monthly expense reports Coordinate quarterly Board meetings Maintain contact database Interface regularly with family members and assist with scheduling family affairs Other administrative tasks as requested Candidate Requirements: 8+ years experience in Executive Administration within financial services Advanced Excel, Power Point & Word Skills Experience booking and coordinating travel plans for several people Strong written and oral communications skills Experience maintaining databases Personal Attributes: Uncompromising personal integrity Ability to multitask & anticipate needs while simultaneously maintaining the presence to interact effectively with business partners and other co-workers Ability to work independently with minimal direction Tenacity in meeting deadlines and dedication to perfection with a strong work ethic and good self-management discipline Strong problem-solving skills Willingness to do whatever is necessary to get the job done - no job too small Desire to be part of our team in fast-paced, entrepreneurial, and collegial environment #44822

Join an award-winning, automotive sales team known for delivering exceptional service to discerning clients. We are seeking a highly organized, proactive Executive Assistant to support a leading Sales Executive. The ideal candidate is a team player with exceptional attention to detail, thrives in a fast-paced environment, and is ready to tackle special projects that support our top-performing team in the industry. Key Responsibilities: Manage executive calendar and scheduling, ensuring alignment with business priorities. Support the executive in preparing for meetings, including drafting documents and compiling relevant materials. Coordinate domestic and international travel arrangements. Respond to emails and document requests on behalf of the executive, maintaining a high level of professionalism. Engage with clients on behalf of the executive, delivering exceptional service and communication. Organize logistics for vehicle deliveries and service timelines, updating clients as needed. Maintain and organize paperwork and files, ensuring easy access and accuracy. Oversee time management for calls and meetings to optimize productivity. Assist with social media management as directed. Occasional travel required to support the executive and team initiatives. Qualifications: Minimum of 3 years' experience as a Personal or Executive Assistant, ideally in a high-end sales or retail environment. Bachelor's degree or equivalent professional experience. Proficiency in Microsoft Office Suite, with strong organizational and logistical skills. Ability to manage multiple priorities, with a focus on detail, organization, and effective follow-up. Excellent written and verbal communication skills. Knowledge of or a passion for luxury vehicles is a plus. Benefits: 401(k) 401(k) matching Dental Insurance Employee discount Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Employment Type Full-time

Non-profit in Fairfield County, CT is seeking a contract-to-hire Administrative Assistant to join their team. This position is Monday - Friday in the office with an hourly rate in the $30-$35 DOE and fabulous benefits once hired permanently. Responsibilities include: Administrative & Communication Support: Manage phone/email inquiries, correspondence, document proofreading, and provide executive support to the CEO. Vendor & Contractor Management: Oversee relationships and contracts with vendors, contractors, and service providers including insurance, finance, HR, and IT. Grant & Compliance Oversight: Ensure timely preparation and submission of grant applications, financial reports, and compliance documentation. Scheduling & Operations Coordination: Maintain calendars for key organizational deadlines, support meeting logistics, and assist with policy and procedure development. Cross-Functional Support & Training: Assist in accounting, audits, fundraising events, and staff training on systems and tools, while recommending process improvements. Qualifications 3+ years of experience in a similar role Proficiency with Microsoft Office Strong organizational and communication skills Strong ability to multitask Due to the high volume of applications we receive, we are unable to respond to all candidates. Thank you for understanding.

Job Title: Administrative Assistant Salary Range: $50,000 - $55,000 Reports To: Vice President / Account Executive We are seeking a highly organized and detail-oriented Administrative Assistant to support our Account Management team in delivering exceptional service to a diverse client base. This role is ideal for someone who thrives in a fast-paced environment and has a strong interest in employee benefits administration, client support, and operations. As an integral member of the team, you'll provide administrative and project support to ensure benefit plans are implemented accurately, issues are resolved efficiently, and client communications and documentation are consistently maintained. This position offers exposure to various aspects of benefits administration and an excellent pathway for career growth within the organization. Key Responsibilities Provide day-to-day administrative support to the Account Executive and team across approximately 35 clients. Assist with eligibility, enrollment, and benefits processing, maintaining accurate records and ensuring timely follow-up. Respond to client, broker, and trustee inquiries with professionalism and accuracy. Coordinate with internal departments-including claims, billing, customer service, and eligibility-to support smooth operations. Assist in the preparation of presentations and reports for client trustee meetings. Support new account onboarding by tracking implementation activities and organizing materials. Maintain organized systems for forms, workflows, and enrollment changes. Attend occasional client meetings and assist in membership meetings and open enrollment events (2-3 annually). Serve as a resource for internal departments on benefits-related issues. Collaborate with legal, compliance, and auditing partners as needed. Utilize various internal systems to manage data related to eligibility, claims, and enrollment. Identify and escalate service issues; follow up until resolution is achieved. Qualifications Bachelor's degree or equivalent work experience required. 1-3 years of professional experience in benefits administration, insurance, customer service, or a related field (preferred). Strong organizational skills and ability to prioritize and multitask. High attention to detail and analytical thinking. Excellent communication skills-both written and verbal. Proactive and dependable team player. Comfortable working with multiple departments and external professionals. Must be able to work onsite in White Plains, NY four days per week. Benefits & Perks Hybrid schedule with one remote day per week Free on-site parking and shuttle service from the White Plains Train Station Career growth opportunities into roles such as Eligibility/Enrollment Specialist or Junior Account Manager

Job Title: Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support daily operations at our Greenwich office and provide strategic administrative support to our C-Suite executives. You will oversee and coordinate executive priorities and help drive operational efficiency. This is a critical, hands-on position ideal for a resourceful, detail-oriented professional who thrives in a fast-paced, high-growth environment. Key Responsibilities Executive Support Provide high-level administrative support to C-Suite executives. Manage complex calendars, schedule meetings, coordinate travel, and process expense reports. Prepare, edit, and manage correspondence, presentations, and reports. Serve as the primary liaison between executives, internal teams, and external partners. Handle confidential information with discretion and professionalism. Coordinate meeting logistics, including preparation of materials and technology setup. Think proactively with getting the executives prepared for their day and being two steps ahead of them ie : gathering all meeting materials, presentations and calendars. Office Management Organize company events, meetings, and team-building activities. Maintain and update office policies, procedures, and records. Manage incoming and outgoing mail, shipments, and deliveries. Ensure a professional, welcoming environment for visitors and employees. Support onboarding for new hires, including equipment setup and office orientation. Qualifications Bachelor's degree or equivalent professional experience. 5+ years of experience in office management, executive support, or related administrative roles. Ability to work full-time, on-site in Greenwich, Monday through Friday. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Ability to work independently with minimal supervision. High level of professionalism, discretion, and confidentiality. Strong problem-solving skills and a proactive, solutions-oriented approach. Preferred Qualifications Experience supporting C-level executives. Familiarity with project management tools. Experience in Technology, Construction, or Real Estate industries a plus.

Seeking an Administrative Assistant that will provides administrative support to Senior Management. Responsible for administrative functions including answering incoming calls, scheduling and preparation of meetings, scheduling of domestic and international travel, maintenance of calendar, sorting and prioritization of e-mail and sorting and distributing incoming mail. ESSENTIAL RESPONSIBILITIES & ACCOUNTABILITIES: Performs administrative functions including phone/e-mail monitoring and prioritization, supply ordering; filing/organizing, etc. Domestic and international travel arrangements, prepares itineraries, and processes travel expense reports. Assist in planning of corporate events Maintains calendar and arranges multiple party meetings and telephone/video conference calls. Prepares, organizes and generates reports as needed. Composes correspondence and prepares letters, memoranda, reports and spreadsheets Prepares presentations, Manages incoming mail, participates in special projects and performs other duties as required. Specialized Knowledge and Skills: Must be fluent in Microsoft Word, Excel and PowerPoint. Experience: Minimum 6 years' experience as or administrative assistant or similar position

Client Overview: Our client is a trendy and exciting apparel and accessories brand. They are rapidly growing and looking to expand the team! This role is on site five days a week on Long Island. Executive Assistant Responsibilities: Manage complex calendar requests Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports Schedule, organize, prepare materials for staff and team meetings and other group events and help prepare proposals and contracts Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering Minimal personal assistant work as well Executive Assistant Qualifications: 3-5 + years of experience in a similar role Excellent executive administrative experience Strong communication and organizational skills Proficient with Microsoft Office Suite

Office Administrative Coordinator Seeking a highly professional, detail-oriented individual to join our team as a Compliance & Customer Service Specialist. In this role, you will manage both customer service responsibilities and play a key role in ensuring compliance with regulatory standards. This position requires someone who can analyze and interpret regulations and legal codes and effectively apply this knowledge when addressing customer complaints and regulatory inquiries. You will also be responsible for drafting well-structured, clear written responses and collaborating with management to implement corrective actions to prevent future issues. The ideal candidate must possess excellent written and verbal communication skills, strong analytical abilities, and the capacity to interpret complex information into actionable steps for the company. There are significant opportunities for long-term growth, including the potential to move into a team leader role. Responsibilities: Handle inbound customer service calls, resolving issues related to billing, cancellations, and general inquiries. Interpret and apply regulatory codes and laws, ensuring compliance with industry standards. Draft well-written responses to regulatory authorities, customers, and internal stakeholders, using proper grammar and structure. Analyze complaints and regulatory requirements, and work with management to develop corrective action plans to prevent future issues. Conduct quality control checks on sales calls to ensure adherence to internal and external standards. Collaborate with management on compliance-related matters and ensure proper implementation of corrective actions. Requirements: Ability to analyze and interpret regulations, legal documents, and codes, and apply this understanding to real-world scenarios. Experience in customer service, particularly with handling escalated calls and resolving complaints. Strong reading comprehension and writing skills, with attention to detail in grammar, sentence structure, and clarity. Strong problem-solving and analytical skills, especially in interpreting complex legal and regulatory requirements. Ability to communicate effectively with internal teams and regulatory bodies. Proficiency in Microsoft Office, particularly Word and Excel, and experience with CRM systems. Bilingual (English/Spanish) is a plus, but not a requirement.

Job Title: Administrative Assistant Hours: Full Time Position Salary Range: Salary based on experience Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer's representative. We are seeking an individual to assist in the day-to-day activities of our company's operations. Estimated compensation for this role is based on experience. Benefits offered. Key Duties and Responsibilities: Manage daily administrative tasks, including answering phones, and scheduling Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval Liaise with vendors and clients, providing excellent customer service, maintaining professional communication, and support business operations Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace Required Skills and Proficiencies: Ability to work independently and as part of a team Ability to complete a high volume of work within deadlines Ability to work with little supervision and the ability to take initiative Excellent organizational and time management skills Excellent interpersonal, oral, and written communication skills Good problem-solving skills Experience writing and delivering communications to other departments Strong attention to detail Preferred Work Related Experiences: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) Experience in Salesforce is helpful Preferred Educational Background: High school diploma or equivalent; associate or bachelor's degree preferred. To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.

Ultimate Staffing is currently recruiting an experienced Executive Assistant for a premier client located in Stamford, CT. This role provides high-level administrative support to the CEO and occasional support to other senior executives. The ideal candidate will have 7-10 years of experience in a similar capacity, a professional demeanor, and exceptional communication and organizational skills. Key Responsibilities: Oversee and coordinate daily administrative tasks for the CEO, with occasional support to other executives Independently manage sensitive matters with integrity, discretion, and mature professionalism Coordinate logistics and take detailed minutes for quarterly Board meetings; maintain official records for internal auditors Manage the CEO's calendar, appointments, and schedules Prepare and manage business documents, presentations, spreadsheets, and mail merges Handle CEO's expense reports via Acumatica; track, prepare, and submit accurately Coordinate complex business and personal travel (commercial and private travel) Manage CEO's benefits and reconcile annually Handle personal and business vendor accounts; manage recurring monthly club payments Answer and assist with the company's main phone line Support ad hoc projects and special assignments as needed Qualifications: 7-10 years of Executive Assistant experience, preferably in a corporate or executive office setting Excellent written and verbal communication skills Strong attention to detail with the ability to multitask and manage time effectively Advanced proficiency in Microsoft Office Suite, especially Excel; tech-savvy mindset Proven ability to handle confidential information with discretion A collaborative team player with a positive, professional demeanor All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Acutis Diagnostics Inc. is a growing clinical laboratory. We pride ourselves on providing expert, accurate and concise results as a product of our highly talented and passionate team of professionals. We believe the team we build today will be the foundation of our future success. The Fleet Operations Assistant is responsible for the following: Operational Oversight: Review daily logistics forecasts and determine productivity requirements to meet overall operational goals. Team Management: Partner with dispatch supervisors to balance workload distribution, ensuring efficient shift management while meeting performance targets. Fleet & Safety Compliance: Support all safety programs and DOT compliance to maintain a safe work environment for all contracted drivers and dispatchers. Quality Assurance: Ensure high service quality in transportation and logistics, aligning with company policies and regulatory requirements. Process Improvement: Proactively identify and implement process improvements using Lean methodologies to enhance efficiency. People Management: Oversee a team of dispatchers and a fleet of contracted drivers, ensuring proper training, addressing their needs, and fostering a high-performance culture. Operational Innovation: Lead operational improvements with speed and accuracy, ensuring streamlined logistics and optimal resource utilization. Multi-tasking & Strategic Execution: Ability to manage multiple competing priorities while implementing strategic initiatives. Data-Driven Decision Making: Utilize performance metrics and analytics to drive operational efficiencies and optimize fleet performance. General Management Approach: Willingness to take ownership of challenges and drive solutions with a leadership mindset. Effective Communication: Clearly communicate data insights, operational strategies, and expectations to all stakeholders. Inventory Management: Maintain inventory levels, track inventory, and ensure availability of necessary supplies for drivers and accounts. Packaging & Supply Management: Oversee the packaging process, ensuring accuracy and efficiency in preparing supplies for distribution. Supply Coordination: Ensure drivers and accounts have the necessary supplies, coordinating timely replenishment as needed. Additional Responsibilities: Perform other duties as assigned by senior leadership. Basic Qualifications A completed Bachelor's Degree from an accredited university or 2+ years of leadership experience in logistics, fleet management, or dispatch operations. Authorized to work in the U.S. without sponsorship. Direct management experience overseeing employees and their performance. Experience with performance metrics, process improvements, and operational efficiency. Willingness to work flexible shifts, including weekends and evenings, based on operational needs. Preferred Qualifications Degree in Supply Chain, Operations Management, Business, or a related field. 3+ years of management experience in logistics, transportation, or dispatch operations. Experience managing a team of 15+ employees, including payroll, performance evaluations, and workflow assignment. Strong understanding of DOT regulations, fleet management best practices, and risk mitigation strategies. Familiarity with logistics software, fleet tracking systems, and dispatch management tools. Strong oral and written communication skills. Strong commitment to employee development, motivation, and operational excellence. Job Type: Full-time Pay: $21.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Weekends as needed Work Location: In person

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Danbury, Connecticut. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 06/10/2025 Duration: 13 weeks 32 hours per week Shift: 8 hours Employment Type: Travel Client in CT seeking : for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1271170. Pay package is based on 8 hour shifts and 32 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

J.M. Lummis & Company (New Canaan, CT) is looking to fill an internship position which could lead to full-time employment. The position has two aspects in the financial services industry- 1. Brokers' Assistant- Supporting an experienced desk of money market and fixed income brokers in all aspects of day-to-day activity and operations Learning the markets and the key players Gaining experience on the Bloomberg terminal Preparing for the SIE and Series 7 exams Support various office management and IT functions 2. Sales Associate- Begins after a reasonable period of training and learning Working with senior management to identify and target prospective clients Lead generation, cold calling, and account development Developing a solid book of business and career and fixed income sales J.M. Lummis & Company- New Canaan, Connecticut Money market and fixed income specialist Institutional-only client base Over $20 billion brokered each day Since 1963

Opportunities with Optum in the Tri-State region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group). Come make a difference in the lives of people who turn to us for care at one of our hundreds of locations across New York, New Jersey and Connecticut. Work with state-of-the-art technology and brilliant co-workers who share your passion for helping people feel their best. Join a dynamic health care organization and discover the meaning behind Caring. Connecting. Growing together. Ophthalmology, part of Optum, has an immediate opening for a friendly, patient focused and detailed oriented Practice Assistant to join our team. The Practice Assistant is responsible for the completion of set processes and protocols. Works cooperatively with all members of the care team to support the vision and mission of the organization, deliver excellent customer service and adhere to Lean processes. Supports the teams in meeting financial, clinical and service goals. Schedule: A 40-hour work week schedule to be determined by the supervisor. The hours are Monday through Friday from 8:00 am to 5:00 pm Location: 664 Stoneleigh Ave, Second Floor, Carmel, NY 10512 (Putnam Hospital) Primary Responsibilities: Obtain accurate and updated patient information, such as name, address, insurance information Review insurance information for updates Knowledge of medical terminology Obtain patient signatures for required documents and process applications File and maintain medical records Confirms and schedule appointments Answering incoming and outgoing telephone calls promptly and courteously, Performs certain follow-up services for patients in a prompt and courteous manner, such as scheduling specialist appointments, scheduling follow-up appointments and obtaining copies lab results or specialist reports Adhere to the standards identified via Sparq regarding Optum Employee Policies Work cohesively with fellow employees to achieve specific team goals Keep abreast of current medical requirements relevant to their position, which includes maintaining patient confidentiality and abiding by all HIPAA and OSHA requirements Comfortable working in high pace environment Participate in planning, coordinating, and implementing care in conjunction with the multidisciplinary team in accordance with the Plan of Care Assure the continuity of care through scheduling and tracking systems Provide effective communication to patient / family team members and other health care professionals as evidenced by documentation, case conferences, communication notes, and evaluations Comply with administrative policies to ensure quality of care Demonstrate precision and efficiency in scanning documents and monitoring the fax server, retrieving and / or scanning documents and assigning to the appropriate electronic chart All employees are expected to keep abreast on current medical requirements relevant to their position, which includes maintaining patient confidentiality and abiding by all HIPAA and OSHA requirements Crosstrain and help in other locations if needed Performs other duties as assigned What are the reasons to consider working for UnitedHealth Group? Put it all together - competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our offerings include: Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays Medical Plan options along with participation in a Health Spending Account or a Health Saving account Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage 401(k) Savings Plan, Employee Stock Purchase Plan Education Reimbursement Employee Discounts Employee Assistance Program Employee Referral Bonus Program Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.) More information can be downloaded at: ************************* You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma/GED (or higher) 1+ years of customer service or healthcare related experience Intermediate level of computer proficiency (multi-tasking through multiple applications including Microsoft Outlook, Excel and Word) Ability to travel to other offices if needed Preferred Qualifications: 1+ years of experience working in medical front office position performing duties such as scheduling appointments, checking patients in/out, insurance verification, collecting co-pays, and maintaining medical records Experience working with an electronic health record (EPIC) Knowledge of medical terminology Soft Skills: Ability to work independently and maintain good judgment and accountability Demonstrated ability to work well with health care providers Strong organizational and time management skills Ability to multi-task and prioritize tasks to meet all deadlines Ability to work well under pressure in a fast-paced environment Excellent verbal and written communication skills; ability to speak clearly and concisely, conveying information in a manner that others can understand, as well as ability to understand and interpret information from others The salary range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO #RED

Benefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement Job SummaryWe are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year Compensation: $17.00 - $25.00 per hour The team at Foundation Crack Repair has been paving the way for Long Island home and business owners for many years. In that time we have gained a loyal clientele that knows that we have their best interest at heart. We know that the foundation of your Long Island home or business needs to remain strong and well-maintained. This is for the safety and well-being of your family or your employees. We are available to you on a flexible basis and work with any budget.

Our client, a finance firm is seeking a highly organized and proactive Executive Assistant to support the Partners and senior leadership team. The ideal candidate will possess strong interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This role is pivotal in ensuring the efficient operation of the firm and enhancing the productivity of our leadership team. JOB DETAILS Company: Finance Firm Position: Executive Assistant Location: Greenwich, CT - fully onsite Hours: 8:00am-5:30pm Salary: $140k-$175k base, plus bonus eligible and great benefits! RESPONSIBILITIES • Communication: Act as a liaison between executives and team members, ensuring timely communication and follow-up on action items. • Confidentiality: Handle sensitive information with discretion and maintain the confidentiality of firm matters. • Calendar Management: Manage complex calendars, scheduling appointments, and coordinating meetings with internal and external stakeholders. • Travel Coordination: Arrange domestic and international travel for leadership, associates, and external firm guests including flights, accommodations, and itineraries, while ensuring cost effectiveness. • Private Jet Coordination: Collaborate with Flexjet and FXAir to arrange private jet travel, including transportation, catering, and necessary documentation. • Expense Management: Assist with the monthly American Express reports for leadership. • Email Management: Respond to email requests, including printing and copying documents as needed. • Tax Coordination: Manage quarterly personal tax documentation for Partners, including collecting 1099s and K-1s, and preparing certified receipts for mailing. • Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports as needed, ensuring high standards of accuracy and professionalism. • Document Coordination: Oversee the signing of all closing and miscellaneous documents, particularly for key executives. • Event Planning: Organize and coordinate logistics for meetings, conferences, and firm events, including catering and technology setup. • Project Management: Assist in the management of special projects, tracking progress, and ensuring timely completion of deliverables. • Team Mentorship: Provide guidance and mentorship to junior administrative staff members. • Backup Support: Fill in for administrative colleagues during their absence to ensure continuity of operations. REQUIREMENTS • Bachelor's degree preferred. • Minimum of 8 years' experience as an executive assistant, preferably in finance, private equity, or related industries. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel and expense management tools. • Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks effectively. • Exceptional verbal and written communication skills, with the ability to interact professionally with all levels of staff and clients. • Strong problem-solving skills and the ability to work independently in a fast-paced environment. • Discretion and integrity in handling confidential information. • Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization.

HR Administrative Assistant is currently hybrid - Long Island, NY WHO WE ARE 24 Seven is growing! We're the leading creative talent solutions firm working with today's most sought-after employers and we're looking for dedicated professionals, like you, to join our team. We are the go-to talent source supporting the world's top teams in Marketing, Creative, Technology, and Digital recruitment. ABOUT THE ROLE The role of 24 Seven's HR Administrative Assistant is to assist and support the HR team with various administrative and HR functions. Responsibilities: Oversee unemployment claims coordination Maintain and update internal employee files and ensure information is accurate, up-to-date, and comprehensive Respond to Employment Verifications inquiries and requests Manage all aspects of new hire reporting and entering and maintaining accurate documentation in the system Provide phone coverage for the LI office Provide coverage for HR team as needed Support HR projects Provide benefit support and handle inquiries Support weekly HR processes which include communication, benefit reporting and training requirements 24 Seven is a solutions-based organization with a consultative approach to support the needs and goals of creative and marketing teams. We partner with companies to get marketing, creative, and digital work done by providing the right talent, innovation, and insights. We drive meaningful impact by helping navigate change in today's evolving environment.

Our recruiting team is hosting a virtual job fair. If you are enthusiastic about making an impact in healthcare, learn more at our upcoming Virtual Job Fair, on June 11th, 12:00-2:00pm EDT. Register to attend: ***************************************** Optum in the Tri-State region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group). Come make a difference in the lives of people who turn to us for care at one of our hundreds of locations across New York, New Jersey and Connecticut. Work with state-of-the-art technology and brilliant co-workers who share your passion for helping people feel their best. Join a dynamic health care organization and discover the meaning behind Caring. Connecting. Growing together. The Practice Assistant OBGYN - Mount Kisco, NY is responsible for the completion of set processes and protocols. Works cooperatively with all members of the care team to support the vision and mission of the organization, deliver excellent customer service and adhere to Lean processes. Supports the teams in meeting financial, clinical and service goals. Schedule: Monday from 10:00 am to 7:00 pm. Tuesday through Friday from 8:30 am to 5:30 pm. This is a 40-hour work week. The shift will be determined by the hiring manager upon hire. Location: 90 South Bedford Road, Mount Kisco, NY 10549 Primary Responsibilities: Provide patient appointment and procedure scheduling both on telephone and with direct patient interaction in office, and scheduling maintenance of surgeries for one or more Physicians Reschedule patient appointments as needed using EMR and Scheduling System Must possess solid interpersonal skills to communicate effectively with patients, co-workers, Management Staff, and Physicians Assist with staff scheduling and assist manager as needed Demonstrate professionalism in appearance and actions with patients, staff, Physicians and Administrators always Maintains confidentiality of patient information Receives requests to schedule procedures from physician offices and patients and schedules the procedure according to the availability of the various departments Provides accurate information so that all departments may view and print the schedule for the appointments daily, and maintains open communication with hospital departments regarding schedule changes Ability to be cross trained Other duties may be assigned What are the reasons to consider working for UnitedHealth Group? Put it all together - competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our offerings include: Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays Medical Plan options along with participation in a Health Spending Account or a Health Saving account Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage 401(k) Savings Plan, Employee Stock Purchase Plan Education Reimbursement Employee Discounts Employee Assistance Program Employee Referral Bonus Program Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.) More information can be downloaded at: ************************* You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma/GED (or higher) 1+ years of customer service or healthcare related experience Intermediate level of computer proficiency (multi-task through multiple applications including Microsoft Outlook, Excel, and Word) Ability to be cross trained Ability to cover other offices if needed Preferred Qualifications: 1+ years of experience working in medical front office position performing duties such as scheduling appointments, checking patients in/out, insurance verification, collecting co-pays, and maintaining medical records Experience working with an electronic health record Knowledge of OBGYN Knowledge of Medical terms Soft Skills: Ability to work independently and maintain good judgment and accountability Ability to multi-task and prioritize tasks to meet all deadlines Ability to work well under pressure in a fast-paced environment Demonstrated ability to work well with health care providers Strong organizational and time management skills Excellent verbal and written communication skills; ability to speak clearly and concisely, conveying information in a manner that others can understand, as well as ability to understand and interpret information from others The salary range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives. At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission. UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment. #RPO, #RED