Administrative Assistant/Communications Jobs Near Me

A renowned foundation is hiring for an experienced, proactive, and organized Executive/Personal Assistant to support the President. This EA should have a strong academic record, relevant work experience in a fast-paced environment and an interest in philanthropy. Compensation is commensurate with experience: $100-$125k + fully paid benefits, 401k match, onsite gym, free meals, and unlimited PTO Location: Midtown West, NYC Hybrid work model: Onsite 4 days/week (with some flexibility to 3 days), and fully remote in July & August Hours: typically 9am-6pm Responsibilities include: Manage the President's calendar in Outlook, and assist with scheduling for the team at large Coordinate domestic and international travel and manage/track expense reports Provide personal assistant support, including personal flights, appointments, reservations, insurance/medical payments, and other ad hoc needs Liaise with the Board and other stakeholders to ensure smooth communication Coordinate and manage logistics for Foundation events Assist with project management, including tracking progress and ensuring timely completion of tasks. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive within a family office, foundation, non-profit, or financial services Someone who loves EA work and thrives in this role Attention to detail and ability to juggle a constantly evolving schedule and manage President's time and days Extremely strong verbal and written communication skills Resourceful and proactive Tech savvy, highly proficient in Office 365, familiarity with database management a plus Experience managing global travel and a busy calendar, event planning skills are a plus Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to Founding Partners, Boutique Investment Firm, Midtown, NYC Our client, a boutique investment firm, is looking for an Executive Assistant to support the founding partners as well as help to manage the office. This is an exciting opportunity for candidates who have worked in a small office environment (they have 8 employees), has experience supporting busy executives in the C-Suite as well as enjoys making sure the office is running smoothly. The ideal candidate is warm, engaging and pro-active with at least 5 years of experience, preferably in the finance space in a small firm. This is an in-office position 5 days a week (Summer work remote Fridays). About the Job: Support the Founding Partners with heavy calendar management and meeting scheduling in multiple time zones, understanding shifting priorities Manage Founders email inbox Arrange domestic and international travel arrangements with detailed itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Set up conference rooms for meetings with appropriate materials, catering needs and tech Arrange special events, and group dinners internal and external Help arrange board meetings including collateral material, agenda Help manage CRM system Order office supplies and snacks Special ad hoc projects; some light personal work Comprehensive Health Benefits, Salary plus Discretionary Bonus About You: At least 5 years of experience as an Executive Assistant preferably in a finance, investment management, private equity firm Bachelor's Degree Very detail oriented and organized with good project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office Suite skills; excellent written and verbal communication skills Team oriented and responsible; a warm, engaging personality that likes to keep everything organized

As the Executive Assistant to this Executive, you will provide right arm support while managing general office operations. Main duties include managing a very busy calendar, scheduling interviews, light research, some client development support, and travel booking. The ideal candidate has experience supporting executives in a professional services environment, client-centered environment. Key Responsibilities: Manage the Executive's calendar and schedule meetings with clients and candidates. Coordinate travel arrangements and off-site meetings. Assist with business development and marketing activities. Organize logistics of on-site meetings, including scheduling conference rooms. Compose business professional emails and other correspondence to executive teams both internally and externally. Why You'll Love Working Here: Great work-life balance, with some work from home flexibility. Opportunity for growth and professional development as you build institutional knowledge. Small company setting, with high profile clientele, so every day is exciting! What We're Looking For: Experienced. You have worked in a professional services environment as an Executive Assistant or Legal Secretary supporting client-facing Principals. Education. A Bachelor's degree is preferred. Poised. You remain composed under pressure and are confident in your ability to multi-task in a fast-paced and dynamic environment. Tech savvy. You are proficient in Microsoft Office Suite and SharePoint, and can troubleshoot basic technical issues. Communicator. You have exceptional verbal and written communication skills. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Pauz Presents seeks an enthusiastic part-time Administrative & Booking Assistant. Pauz Presents is an LA based events company, operating different party brands across multiple genres and fan-bases. Some of our brands include Sorry For Party Rocking, Club Blush, DANG!, House of Disco, Casa Tulum and more. We are on-the-pulse of the music industry, operating in over 30 cities around the country. Ideal candidate has administrative and booking experience. This role includes but is not limited to the responsibilities below and may be revised according to needs on an ongoing basis: Assist booking team with the research and coordination of bookings in new and existing markets. Assist in collection of venue availability calendars, placement of holds, and coordination of routing for touring and one-off opportunities Track high volume event data to support booking team efforts Organization, input, and management of ticket buyer data in database Maintain spreadsheets, calendars, and information databases Combination in person and remote work Who you are: Detail-oriented Self-motivated Connected: Finger on the pulse of everything going on in music and events in LA and beyond Team Player: You'll be working very closely with everyone on the team, so adaptability and collaboration are a must. Requirements: Located in Los Angeles, and have reliable transportation Excellent written & verbal communication skills Experience with Google Workspace (Docs, Slides, Sheets) Photoshop & Adobe Suite knowledge Job Types: Part-time, Contract Pay: $18.00 per hour Schedule: Day shift Experience: Administrative: 1 year (Required) Location: Los Angeles, CA 90026 (Required) Work Location: Hybrid remote in Los Angeles, CA 90026

Senior Executive Assistant to CEO (US & UK Based) | Cutting-Edge AI Tech Start-Up Reports to: CEO, who travels regularly between the UK and the US, and who works across both time zones Industry: Artificial Intelligence | Technology Type: Full-Time | Permanent Salary and package is dependent on experience The Company Join an early-stage global AI Tech start-up founded by a visionary leader in the tech space, redefining the future of a specialist area of AI. As they continue a rapid growth journey, they are seeking a dynamic, highly capable Executive Assistant (EA) based in San Francisco (SF) to provide seamless support to the CEO, who travels regularly between the US (SF) and the UK (London). This is a rare and varied opportunity to join a fast-paced, mission-driven organisation at the intersection of behavioural science and advanced AI innovation. The Role As the Executive Assistant to the CEO, you will act as a strategic partner and trusted right-hand, enabling the CEO to focus on scaling the business and driving strategic initiatives. Beyond traditional EA responsibilities, you will be directly involved in high-impact deliverables, including the development of pitch decks, client presentations, board updates, and key client engagement materials. This is an exciting role for someone who thrives in a fast-paced, high-growth environment and is passionate about technology, innovation, and being close to the heart of business operations. We're looking for an individual who is at ease with a hybrid work arrangement, combining in-office duties with remote work during the CEO's time in the UK. Flexibility to work outside standard business hours, accommodating predominantly the UK time zone, is essential. Key Responsibilities for the Senior EA Provide proactive and high-level administrative support to the Chief Executive Officer (CEO). Manage a complex and ever-changing calendar, prioritising meetings across the US, UK, and global time zones. Coordinate travel arrangements, itineraries, and logistics for domestic and international travel. Prepare and assist in the creation of high-quality deliverables, including pitch decks, client presentations, board updates, and strategic reports. Participate in client engagement initiatives and support key stakeholder communications. Actively participate in team meetings and follow up on action items. Act as a liaison between the CEO and internal/external stakeholders, maintaining high levels of professionalism and discretion. Support project management activities, tracking deadlines and deliverables. Handle confidential information with sensitivity and integrity. Anticipate the CEO's needs and provide strategic support to ensure optimal efficiency. Be flexible and responsive, willing to work outside of regular hours as needed to align with UK-based operations. About You Proven experience (ideally 5+ years) as an Executive Assistant or in a similar role supporting C-suite executives, within a start-up or high-growth tech environment - essential Strong experience working with Google Workspace (Docs, Sheets, Slides, Drive, Calendar) - essential. Prior experience supporting a remote executive or working across multiple time zones. Exceptional organisational skills, with a strong attention to detail, are a must. Highly proficient in creating polished pitch decks and client-facing presentations. Outstanding communication skills, both written and verbal. High level of discretion and ability to handle sensitive information. Proactive, resourceful, and able to work independently with minimal supervision. Adaptable and comfortable operating in an agile, high-growth start-up environment. Flexibility to work extended or non-traditional hours to ensure seamless support. A genuine interest in AI, technology, and innovation. Why Join? Equity plan consideration for the right candidate Be part of a revolutionary company at the forefront of AI Work closely with a visionary founder and leadership team on critical projects. Flexible remote working with opportunities for international collaboration. A dynamic, ambitious, and mission-driven culture. Competitive compensation and benefits package.

LHH is looking for an Office Administrative Assistant in the Germantown area of Philadelphia, PA. This position is part time, two days onsite, one day work from home. It is a Contract role (Temp). Looking for someone with Non-Profit experience. Responsibilities: Organizing documents Date Entry Corresponding emails to be sent out Calendar Management Coordinating meetings Qualifications: H.S. Diploma 1-2 years in Non-Profit Must be proficient in MS Office Suites Must be organized Detail oriented Must have good written and verbal communications

MAX PAY RATE : $18/hr on W2 US CITIZENS / Green Card Holders ONLY ******LOCALS ONLY***** THIS IS A DIRECT BANKING CLIENT REQUIREMENT ! Those authorized to work without sponsorship are encouraged to apply please. Reach Shaily Sharma - ********** Email: ************************************* // ********** Administrative Assistant / Staff Assistant Duration: Long Term Ongoing Project with NO end Date Location : Remote and Onsite Twice a week ( Pensacola, FL ) Basic Purpose: To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Assist in leading basic/routine tasks of moderate latitude and impact requiring moderate analysis and solve problems of moderate complexity. Responsibilities: • Collect, prepare and maintain data for analysis, reports and reference • Coordinate and prepare agendas for meetings, events and presentations • Coordinate travel arrangements, prepare authorizations and review expense reports • Monitor, field and direct phone calls; document as required • Order supplies/services and reconcile invoices • Partner with leadership to coordinate, execute and maintain programs and initiatives • Prepare and submit budget requirements for Annual Financial Plan (AFP) - Under supervision • Proofread and edit content for standardization to ensure clarity and accuracy • Remain abreast of corporate business plans and marketing efforts • Represent the department/division/branch in disaster recovery plans • Research and evaluate operational issues, inquiries and/or complaints • Review internal studies and surveys to provide summaries to leadership • Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units • Plan, develop, implement and maintain new and existing programs, campaigns and special offers • Recommend and implement technical/electronic enhancements to improve administrative operations • Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results • Perform other duties as assigned Qualifications and Education Requirements: • Ability to maintain confidentiality and demonstrate integrity • Ability to work independently and in a team environment • Experience in performing clerical or administrative duties/responsibilities • Working knowledge of expense tracking, budget preparation and administration • Basic skill interacting with staff, management, vendors and members diplomatically and tactfully • Effective administrative support skills, methods and procedures • Effective database and presentation software skills • Effective organizational, planning and time management skills • Effective research, analytical, and problem solving skills • Effective skill communicating with all levels within an organization • Effective skill exercising initiative and using good judgment to make sound decisions • Effective skill presenting findings, conclusions, alternatives and information clearly and concisely • Effective verbal and written communication skills • Effective word processing and spreadsheet software skills • Desired - Associate's Degree in Business Administration or in a related field Please send qualified resumes directly to : ************************************* // ********** Thanks, Shaily Sharma Zillion Technologies Inc. Asst. Director - Talent Acquisition ********** Email: ************************************* // **********

PINE Advisor Solutions is seeking an Associate Director to join our Principal Financial Officer (PFO) Services team. This individual will support the Directors in managing key relationships and deliverables across registered fund products, including mutual funds, ETFs, interval funds, tender offer funds, and closed-end funds. In this role, you will work closely with and perform oversight of the fund administration and fund accounting teams on behalf of our clients, ensuring high-quality execution and regulatory compliance. You will also work directly with several clients, gaining hands-on exposure to the responsibilities and dynamics of acting as an outsourced financial officer and treasury team. This is a strong opportunity for a detail-oriented professional to step into a client-facing leadership role with visibility across critical fund operations. Over time, there is potential for growth into a director-level position, including the possibility of taking on outsourced Treasurer responsibilities. About PINE PINE Advisor Solutions ("PINE") is a dynamic and fast-growing organization that provides institutional-quality outsourced solutions for funds and investment managers. Our team is driven by the belief that we are contributing to something remarkable. At PINE, we prioritize client service and a collaborative culture. The ideal candidate will be motivated, detail-oriented, eager to learn, and thrive in a high-performing and supportive environment. Our culture is built around an “all for one and one for all” philosophy. Your contributions matter, and we are a team that embraces challenges and believes in growing through doing. Responsibilities: Perform detailed and analytical reviews of fund regulatory filings including N-CSR, N-PORT, N-CEN, 24F-2, repurchase offers and annual prospectus updates Oversee fund expense administration activities Review of fund income and capital gain distributions Review and maintain valuation schedules of private investments Maintain knowledge of changing industry regulations Prepare and coordinate materials relating to fund board meetings, valuation committee meetings, and disclosure control meetings relating to the Sarbanes-Oxley Act Coordinate the external audit and tax process on behalf of clients, serve as main audit contact Maintain and nurture multiple client and business partner relationships, ensuring effective communication and collaboration. Qualifications: Minimum of 8 years of experience in the financial services industry, with a strong preference for fund accounting, fund administration, or audit of registered fund products Bachelor's degree Demonstrated expertise in regulatory and compliance reporting for registered funds Proficient in Microsoft Office Suite with advanced Excel skills (e.g., pivot tables, formulas, data analysis) Exceptional written and verbal communication skills, with the ability to articulate complex financial concepts clearly Proven ability to manage multiple priorities and deliver high-quality work under tight deadlines Strong organizational skills and attention to detail, especially in financial and compliance documentation Proactive, resourceful, and comfortable operating in a dynamic, high-growth environment Eagerness to learn and apply regulatory changes and industry best practices Collaborative mindset with a strong commitment to client service and team success Salary Range: $90,000 - $120,000 annually based on experience Work Model PINE operates a hybrid model. Employees based near our Denver headquarters follow a hybrid schedule, working onsite three days per week (preferred). Remote candidates will be considered for this role, provided they have a minimum of 8 years of relevant experience. What You Can Expect From PINE Work-life Balance We trust you to be the expert on creating an environment that allows you to bring your best self to work. With unlimited vacation and flexible work-from-home options, we encourage a work-life balance that brings out the best in our team. Be a Leader At PINE, we prioritize ensuring that each team member has the chance to emerge as a leader and make substantial contributions to our company. Experience an Environment of Learning We place an emphasis on learning from each other and celebrating our unique expertise. There are abundant opportunities to learn and hone new skills. Benefits and Perks Health Insurance - we cover 100% of the cost for Employees! A comprehensive selection of EPO, PPO, and HMO medical, dental, and vision health plans Paid Parental Leave Life and disability insurance 401(k) Savings Plan Unlimited Vacation Policy Flexible Work from Home Policy PINE Advisor Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Title: Executive Assistant Asset Management Compliance, Risk and Business Operations - US Administration Team The Executive Assistant position in Fidelity's Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well. The Role Provide advanced and diverse administrative support within Asset Management. This support will include: Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, complex travel and expense reporting) for multiple executives and investment professionals Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness Communicate “on behalf of” at all levels both internally and externally Develop and maintain working relationships across business units to facilitate efficiency and problem solving Engage with team members to advance best practices and cross-train on new and existing tools The Expertise and Skills You Bring This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 2+ years of executive administrative experience preferred. Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail Patience, creativity, flexibility, and teamwork in scheduling meetings Experience in managing sensitive and confidential information Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills Education: A bachelor's degree strongly preferred or related work experience Fidelity's hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Fidelity's hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.

Job Description Are you an experienced IP professional looking to bring your skills to a collaborative and fast-paced law firm? Join our Intellectual Property team as a Senior IP Assistant (SIPA), where you’ll play a key role supporting attorneys and agents with both U.S. and international IP prosecution matters. We’re looking for someone who thrives on organization, takes pride in precision, and enjoys being part of a team that values both autonomy and collaboration. What You’ll Do You’ll be responsible for a variety of tasks that are central to patent prosecution and client service, including: Preparing and filing U.S. patent applications, IDSs, office action responses, and other prosecution documents Filing international (PCT/WIPO) applications and managing formalities and responses Coordinating filings and communications with foreign associates Reviewing and reporting communications from the USPTO, WIPO, and foreign patent offices Participating in quality control checks for filings Managing and maintaining electronic records and docket updates Supporting attorneys with deadline coordination and billing tasks Providing coverage during teammate absences and ensuring seamless workflow What We’re Looking For You’re someone who brings: At least 3 years of experience in patent prosecution support (U.S. and international) Strong working knowledge of USPTO systems (Patent Center, TEAS, TSDR, Assignment Center) Excellent communication and organizational skills, with the ability to multitask and prioritize in a high-volume environment A collaborative spirit and positive, professional attitude Bonus Points For Experience with IP docketing systems A Paralegal Certificate or equivalent Prior work in a law firm or legal environment Why Join Us? Hybrid work environment with flexibility to balance office and remote work. Collaborative and supportive team culture. We support our professionals with ongoing training, clear processes, and the chance to work on exciting and meaningful matters. Competitive compensation. This role typically pays $80,000-$110,000 depending on experience and certifications. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy. If you’re looking to grow your IP career in a supportive, dynamic setting — we’d love to meet you. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

APPLICATION INSTRUCTIONS: * CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. * CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. * If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support. * Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit * Greet visitors and provide information; review, respond to, and direct inquiries * Provide support for scheduling, personal calendars, and travel arrangements * Coordinate meeting logistics including scheduling, material preparation, and agendas * Compose, review, and distribute internal and external communications * Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals * Create and maintain files and databases * Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections * Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs * Resolve inquiries and ensure compliance with work unit and/or University policies and procedures * Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors * May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized * May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes * May interview, train, and direct the work of other support staff, students, and wage payroll personnel MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact ************. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

About Hone Hone is an online medical clinic at the forefront of transforming healthcare and enhancing longevity. We use cutting-edge scientific advancements to empower men and women to take control of their health and unlock their full potential. Our people are the heart of everything we do and drive our success. We approach every project through our brand values: Champion Patient Needs Execute Relentlessly Communicate Constructively Collaborate Generously Turn Obstacles Into Opportunity Give With Gratitude Hone has been fully virtual from day one and will continue to be a remote-first employer. Our Ideal Candidate Our ideal candidate is a mission-driven, motivated multi-tasker who is invested in work that is fulfilling and impactful. They embrace change and tackle challenges with enthusiasm. They have an “all-in” disposition towards work, understanding that we are a fast-paced, high-growth organization with evolving priorities. They can excel at both independent tasks and collaborative work, leading with clear and candid communication. They exhibit humble leadership-the ability to drive initiatives forward while remaining excited about continuous learning and development opportunities. They feel strongly about being part of a team that advocates for people to live longer and better lives. Role Overview: We are seeking a sharp, proactive, and highly adaptable Executive Assistant / Personal Assistant (EA+/PA) to directly support our CEO. This is a hybrid role that blends traditional executive support with high-touch personal assistance, ensuring the CEO's professional and personal life run with precision and efficiency. Key Responsibilities: Executive Support Manage and prioritize the CEO's calendar, scheduling, and travel arrangements Coordinate meetings, prepare briefing documents, and handle confidential information Build and design presentation decks, manage follow-ups, and support communication Help manage multiple businesses operations from time to time Personal Assistance Assist with personal errands including laundry, groceries, appointments, and household coordination Organize logistics for Friday team stand-up calls including external speakers and guest coordination Ensure seamless support across all aspects of CEO's daily operations Operations Support Liaise with internal departments and external stakeholders on behalf of the CEO Handle miscellaneous tasks with a no-job-too-small attitude Provide structure and efficiency in managing both professional and personal workflows Qualifications: Bachelor's degree or equivalent experience 1-2 years of experience in a similar EA/PA role preferred Strong organizational skills with high attention to detail Discretion, professionalism, and a proactive mindset Comfortable with both high-level coordination and hands-on assistance Salary: $60,000-80,000 annually (commensurate with experience) Benefits Hone wants our team to be in the best condition of their lives, so we offer a range of benefits including: A remote-first work environment Competitive compensation and equity options Health, dental, and vision insurance coverage Short-term disability and basic life coverage Flexible Spending Accounts (FSAs) Lifestyle Spending Accounts (LSAs) We follow federal holidays and have uncapped time off Budget for the technology tools you need (laptop, monitor, and/or special software) A focus on company-sponsored activities to foster engagement (both virtual and in-person) Waived membership fees for any Hone team members utilizing Hone products These benefits are available to full-time, regular employees, and not to independent contractors, temporary employees, or interns. We are proud to be an equal-opportunity workplace committed to building a team culture that celebrates diversity and inclusion. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Please contact us to request accommodation.

Job Description YOU: A highly-organized, detail-oriented, proactive, self-starter who is eager to support a visionary CEO in a fast-paced environment. US: Rural. Fully Remote. Bootstrapped. SaaS. Profitable. 4x Inc. 5000 list. Carrot.com. Carrot is a SaaS company that helps real estate & home services professionals cut through the clutter online to grow leads and revenue with our lead generation and content marketing tools. That’s what we do… that’s what we challenge ourselves to be the best in the world at. But our “why” is what truly excites us every single day we show up to work. We do what we do to inspire and empower people to gain freedom and make a bigger impact. If that sounds like a mission you want to be a part of, keep reading! One of the most important things to know about Carrot is that we live & breathe our core values. That might sound cliché, but we mean it. Our values are what unite us and reinforce the fact that we’re more concerned about how we’re serving our team members & our customers, not our bottom line. Do we do this perfectly all the time? Nope. But as our values state, we're always adapting, evolving, and improving. Our Vision Our vision is to empower high-margin service businesses with our unique platform & marketing strategy, making it easy to consistently attract and convert leads. 12 years, 4 Inc. 5000 awards, 40+ full-time team members, ZERO funding, and 5,000+ customers and counting... we discovered that the simple idea AND "small niche market" were both bigger than we thought and we're eyeing our next challenge ahead to impact tens of thousands more small businesses in real estate and beyond. That's where you come in. We want to be a feather in your cap. We want to help YOU have a huge win under your belt for this next phase of your career and to always say, "I'm a part of building something special". Learn more about what we *************** → About This Role This is a dynamic hybrid role, blending the responsibilities of an Executive Assistant and a Personal Assistant, providing comprehensive support to Trevor of Carrot. The ideal candidate will be a proactive and highly organized individual, capable of managing a wide range of tasks with exceptional communication skills and a positive, can-do attitude. This role requires a strong ability to prioritize, maintain confidentiality, and anticipate the needs of a fast-moving executive in both their professional and personal life. While this will begin as a part-time position, there is strong potential to transition to a full-time position for the right candidate. About the CEO In this role, you’d be working to support Trevor Mauch – co-founder and CEO of Carrot. Trevor is driven by a passion for impact, positivity, and empowering others. He’s a visionary leader who values innovation, collaboration, and maintaining a strong connection to the company's "why". Trevor's working style is fast-paced and collaborative, and he thrives on clear communication, problem-solving, and achieving meaningful results. He’s an open book, so feel free to learn more about him here → ***************************** Executive Assistant Responsibilities When wearing the EA hat, you’ll be supporting Trevor in his role as CEO of Carrot. You’ll interface and collaborate with Carrot team members to be Trevor’s eyes, ears, and support across the Carrot organization. Calendar Management: Efficiently manage Trevor’s calendar, including scheduling meetings, appointments, and travel arrangements (both business and personal). Ensure all calendar events have clear objectives, agendas, and required materials, anticipating potential conflicts and prioritizing effectively. Implement "buffer time" between meetings and protect focus time blocks. Communication Management: Act as the primary point of contact for internal and external communications, managing Trevor’s inbox, drafting responses, and filtering information. Prioritize and communicate urgent matters promptly via text or call, while batching non-urgent items for scheduled review. Prepare daily briefings on emails, messages, and action items. Project & Task Management: Support Trevor in tracking and managing priorities, ensuring deadlines are met and projects stay on track. Prepare agendas, materials, and follow-up actions for meetings and projects. Identify opportunities to delegate tasks and streamline workflows. Information & Document Management: Organize and maintain electronic files and documents. Assist in the creation of presentations, reports, and other materials. Travel Coordination & Event Support: Arrange complex travel itineraries, including flights, accommodation, and ground transportation, considering Trevor's preferences and priorities. Accompany Trevor to an annual event and assist in the planning of this event on a bi-annual basis. Process Improvement: Proactively identify areas for process improvement and implement solutions to enhance efficiency and effectiveness. Carrot HQ Management Trevor manages a co-working space in downtown Roseburg called the Loft. Several companies operate their businesses out of the Loft and it serves as Carrot HQ. In this role, you'd be responsible for ensuring everything runs smoothly for Loft tenants. Personal Assistant Responsibilities When wearing the PA hat, you’ll be supporting Trevor with the variety of other ventures he’s involved in. Property Management Support: Provide administrative support for the CEO's property holdings, including communication with tenants, rent collection, and vendor coordination. Assist with property-related projects and tasks as needed. Personal Errand Management: Coordinate personal appointments, errands, and tasks as requested. Personal Calendar Management: Manage Trevor’s personal calendar, including family events, appointments, and personal commitments. Key Qualifications One of the most important requirements for this role is that you must live in Douglas County, Oregon; with residence in Roseburg, OR being preferable. We will not be able to consider candidates that do not live locally. Experience: Proven experience as an Executive Assistant or in a similar role, supporting high-level executives. Exceptional Organizational Skills: Demonstrated ability to manage multiple tasks and priorities effectively, with a strong attention to detail and minimal errors. Proactive & Problem-Solving: Anticipates needs, takes initiative, and identifies solutions. Communication Skills: Excellent written and verbal communication, with the ability to interact professionally and diplomatically with a variety of stakeholders. Tech Savvy: Proficiency in Google Suite, Apple products, Asana, Slack, and other relevant technologies. Familiarity with AI tools is a plus. You love using technology to make work & life easier & more efficient. Discretion & Confidentiality: Ability to handle sensitive information with utmost discretion and maintain confidentiality. Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage competing priorities. "Managing Up": Ability to effectively manage the CEO's time and priorities, providing guidance and direction when necessary. Teamwork: Collaborative spirit and ability to work effectively with cross-functional teams. Mindset: You are naturally a “glass half full” type of person who brings a positive & energetic attitude each and every day. The compensation for this role will be based on relevant experience & skillset that's evaluated throughout the interview process. The estimated salary band for this role is $55,000 - $75,000. Working At Carrot Our Members Come First We love helping our members generate leads and close deals. Making an impact on their lives fires us up! We share customer success stories daily. We Love Innovation We love being on the cutting edge of technology and performance. If it helps our members generate leads we want to test & deploy it. Leave A Legacy We take our brand very seriously. You will see orange everything when you join Carrot. We are passionate about positively affecting our communities & we aim to empower our team to make an impact in their local communities as well. We Love To Have Fun Our culture is laid back and fun! We are a group of like-minded individuals all trying to achieve a common goal. It may sound cliché, but Carrot is one of those places that actually has a great company culture. Fully Remote & Flexible We've gotten really good at remote life because we've been doing it since before it got cool. We have Carrot team members all across the USA and offer a fully remote work environment that's focused on a healthy work-life balance. But don't take our word for it... Here's what our team members are saying about life at Carrot: "Carrot is constantly trying to improve its culture, product, and communication. I love being a part of an organization that is always looking for better ways to serve our team and customers." "Carrot isn't the norm when it comes to business. Carrot practices what it preaches and genuinely cares about people, both internal and external." "Awesome team and coworkers, and a company that cares about its employees. Range of opportunities and challenges to tackle. Big enough to provide room for growth and being part of something significant, and small enough to feel like a family." "It's a place where you can express your ideas and use your talents to help improve the company and the product. The leaders genuinely care. And what's really awesome is flexible schedules. That'll keep a person for sure." Benefits We believe that a healthy team is a happy team, which is why we've put together a benefits package that emphasizes work-life balance and growth. Vacation Time: 3 weeks of PTO plus 11 paid holidays each year (+ birthdays off!). Health Insurance: We’ll cover 75% of the total cost (including dependents) for any of our health, dental, vision, & life insurance plans. Fully Remote & Flexible: As long as you’re legally authorized to work in the U.S. and have a U.S. mailing address, we don’t care where you work from! 401(k): We automatically make a contribution of 3% of your salary once you’ve been at Carrot for 6 months. Home Office Setup: Snag a new computer on us and receive a yearly stipend to set up your home office. Personal Development Stipend: We’ll provide a dedicated budget for any course, training, or conference that will help you improve in your role. Fitness Stipend: Let us foot the bill for your gym membership or home workout equipment. Yearly Charitable Contribution: Each year we’ll donate $500 in your name to a non-profit or charity that you’re passionate about. Free Books: Carrot will gladly buy you any book that will help you grow personally or professionally, all you have to do is ask! Paid Parental Leave: Take up to 6 paid weeks off to enjoy your new little one! How We'll Hire Application process Cultural Screen with Danni (Sr. Operations Manager @ Carrot & Trevor’s current, though temporary, EA) Kolbe Index Assessment Interview with Trevor (CEO) & Danni (current EA) Test Project Reference Check Offer Discussion Stepping Into This Role With roles like this, we feel it’s important to give some context as to why there’s an open position and give a bit of history so that you know what you’re walking into. Trevor has had an EA for about 12 years, with his current EA heading out on maternity leave in September and will be transitioning into an operations role. This role is well-defined and Trevor’s expectations (noted above) are clear. The majority of the processes that are in place to complete the work required in this role have been thoroughly documented and recently updated, so the person who steps into this role won’t be flying blind. 🙂 Powered by JazzHR fy MwVvqNxs

Confidential, High Net Worth Entrepreneur is seeking an experienced Executive Assistant with at least 8 years of experience assisting at a C-suite level in a complicated and multifaceted universe. Ideal candidate will have experience in small teams and independent working environments REQUIREMENTS: Needs the ability to wear multiple hats at once and have a “no job is too big or too small” attitude. Needs to be very organizationally competent and able to use both traditional and technological methods to keep the principal updated and organized. Must be comfortable talking with bankers, lawyers, accountants, and various vendors on the family office side. Needs experience with contractors, insurance brokers, philanthropy, party planning, and coordinating complex travel. Needs to have exceptional phone etiquette and be comfortable taking many impromptu phone calls daily Needs to be comfortable with constantly and rapidly reprioritizing, while managing many threads at once. Good communication is vital, the right candidate will be able to accept unambiguous instructions, deliver unambiguous reports, and always remain results oriented. They should have the willingness to take highly specific instructions and feedback well. A polished, sophisticated and calm demeanor is a must. Experience working on Macs with Outlook Email and Calendar and Zoom - Must be tech savvy but an expert level is not required. Discretion and Confidentiality is HIGHLY important for this position and is a non-negotiable for the principal. Experience working with very private people is a plus. Approximately 40 hours per week will be required, hours will mostly be 9am-5pm. The right candidate will have some flexibility for work outside those hours, work will be remote and work from home most of the time, with required one or twice per week in- person meetings with the principal in or around Delray Beach, FL Must feel confident in making independent decisions when it's called for. MUST have longevity. Must have excellent verifiably references Send Resume, picture, letters of rec. and salary requirements *****************************

Benefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more-all under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEO's schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelor's degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth.\ How to Apply:If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, we'd love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. To fast-track your application, please send a 60-second selfie video to ************ describing why you would be the best person for this role and why you want to support Health Atlast. We look forward to hearing from you! Compensation: $20.00 - $30.00 per hour After seeing many patients placed on multiple medications by numerous providers without much coordination, HEALTH ATLAST founders Stephanie and Wayne Higashi, both doctors of chiropractic, found a need to create a multi-disciplinary approach to healing where doctors work together as one to optimize a patient's health. This wellness approach was found to be the best for patients.

The Executive Administrative Assistant to the VP of Student Life and Enrollment will support the Office of the VP of Student Life and Enrollment in fulfilling Moody's missions and goals. The incumbent will be an individual who desires to be the best in their craft, possessing a commitment to integrity and an ability to effectively support the VP of Student Life and Enrollment. They will also be responsible for greeting and assisting students and visitors, and ensuring accurate information is given to potential and current students. In addition, this role will provide administrative support for the Dean for Residence Life and Retention, the Dean for Student Engagement and Career Services, and the Dean for Student Care and Concern. Essential Functions Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position. Provide excellent judgment, diplomacy, and understanding of institutional issues to support the Vice President. Serves as liaison between the Vice President and other departments to ensure a coordinated approach to initiatives across campus. Builds and nurtures relationships to serve as a resource and point of contact designated for key constituents to resolve complex issues and move strategic priorities forward. Collaborates with the Marketing & Communications department in creating executive-level communications, including talks, speeches, reports, and presentations that appropriately reflect the Vice President's voice, tone, and goals. Assists the Vice President with correspondence dealing with issues and subject matter in ways that sometimes require considerable sensitivity, discretion, judgment, or negotiation. Works with members of the Dean's Council to compile a quarterly report providing detailed updates on their areas of oversight. Reconcile all credit card transactions and process check requisitions for the Student Life and Enrollment division. Works directly with the direct reports to ensure they meet the timeline expectations for their 90/180/270-day plans. Works to advance various initiatives, programs, projects, and events to support institutional priorities and institute functions. Provide general administrative and clerical support. Ensures the accurate, proper, and timely flow of information to support recurring and special projects. Answer telephone calls, assist those in the office, and make appointments. Assist with schedule management, written communication, reporting, and staff management. Responsible for departmental communication to students, including but not limited to chapel announcements, mass emails, etc. Manage the ordering of office supplies and make purchases as directed. Coordinate travel and accommodations for institute travel. Process disciplinary paperwork. Obtain reports, enter student data, and locate student information in Campus Solutions as needed. Take diligent notes as requested at meetings; proactively manage follow-ups from the meetings. Assist in document and presentation creation using Microsoft PowerPoint and Excel. Other duties as assigned. Minimum Requirements Five years of experience in administrative or operational roles. Skilled in interpersonal communication. Advanced knowledge of the Microsoft Office Suite with the ability to learn new technology. Web-related skills or adaptability. Passion for working with students. Commitment to confidentiality. Authorized to work in the US legally without sponsorship. Preferred Requirements BA in Communication, HR, Organizational Leadership, or studies related to those offered at Moody Bible Institute. Committed to growing Christian life and character. Strong verbal and written communication skills. Demonstrates administrative and organizational giftedness. Demonstrated experience in project management, planning, and presentations. Goal-oriented and self-directed. Works effectively with a diverse student population, faculty, and staff. Effectively utilizes available technology and systems in performing job responsibilities. Work Environment/Conditions Moody Bible Institute is a Christian-based higher education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded and have a servant's heart, join us as we seek to further impact the Kingdom of God. This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a full-time professional position Monday through Friday, 8:00 am-4:30 pm, and some occasional weekend and evening hours are possible as the academic calendar or program requires. This position requires four days per week on campus with one work-from-home day as determined and approved by the Vice President of Student Life and Enrollment. Some travel may be required for this position. Additional Information Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards. We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.

JOB TITLE: Administrative Assistant to the Vice President of Academics and Accreditation Liaison Officer (VPA/ALO) and Career Pathways Support is filled. CLASSIFICATION: Full-Time, Non-Exempt DIVISION: Academics DEPARTMENT: Academics REPORTS TO: Vice President of Academics and Accreditation Liaison Officer (VPA/ALO) SUPERVISES: Not applicable MINIMUM REQUIREMENTS: Associate degree or higher Minimum three years combined work experience in an educational setting(s) or administrative support roles Proficiency in Microsoft 365, including Word, Excel, Forms, PowerPoint, and Teams Willingness to work the required schedule and work at the specific location required PREFERRED QUALIFICATIONS: Exemplary planning and time management skills Excellent interpersonal skills to communicate effectively both in writing and verbally Exceptional organizational skills and ability to manage and prioritize the demands of multiple projects Attention to detail and problem-solving skills Ability to work collaboratively and thrive in a fast-paced environment Hold the highest level of professionalism with proven ability to handle confidential information with discretion Proficiency with use of Microsoft Teams Proficiency with project management Proficiency with using project management software POSITION SUMMARY: This role supports academic and administrative functions, aligning with the College's mission and values. Key responsibilities include managing schedules, meetings, and travel for leadership; maintaining accurate records and budgets; and supporting accreditation processes by organizing documentation and coordinating site visits. The position requires strong communication, organizational, and analytical skills, proficiency in Microsoft 365 tools, and the ability to handle confidential information. Additionally, the role involves researching and promoting guided career pathways, identifying training partners and employers, developing related content, and collaborating on funding strategies. ESSENTIAL FUNCTIONS: Adhere to the College mission statement and values Provide support to the academic directors as determined by VPA/ALO Exhibit excellent time management skills Prioritize tasks effectively to meet recurrent deadlines and emergent support needs Exhibit effective organizational skills Demonstrate professional verbal and written communication skills Apply analytical, problem-solving, and decision-making skills effectively Demonstrate high degree of accuracy, attention to detail, and confidentiality Utilize Microsoft 365, Outlook, and Teams proficiently Assist with preparation, monitoring, and analysis of divisional budget planning and reporting processes; track and keep divisional staff and VPA/ALO informed divisional budget spending Provide the Office of Business Operations with documentation needed for account reconciliation, including receipts for divisional college-issued credit card usage Organize and maintain files for divisional record-keeping; ensure compliance with records retention policy Coordinate and schedule meetings, appointments, and travel for VPA/ALO Prepare agendas and provide recordkeeping for meetings assigned Partner with other administrative assistants to perform various duties necessary for college operations Review incoming correspondence, compose response letters, assist with emails, and other correspondence as requested Prepare documents and reports for internal and external meetings as requested Assist with preparation and submission of required accreditation reporting Serve as the custodian for all accreditation data, repository of evidence, and accreditation calendars (ex. training and deadline schedules) Implement and maintain currency of an electronic management system to collect, archive, and internally publish all applicable accreditation documents Gather and organize information and artifacts/evidence across the College as assigned Review and collect revision recommendations from internal stakeholders for the College's website, catalogs, and published documents to ensure consistency across all platforms Maintain access to current college-wide documents (ex. GOVNs, STPLs, and CLDRs) central to the support of accreditation compliance in collaboration with the Office of the President Assist in organizing and maintaining data structures Maintain the College's official list of all approved locations (ex. Main campus, additional instructional sites, and locations) Work with the Commission, internal staff, and any applicable external constituents, to develop necessary visit schedules, ensuring well-organized experiences during accreditation activities Research best practices and guided career pathways Identify training partners in areas of technical training as well as areas of continuing higher education Identify and connect with employers aligned with each career pathway Collaborate with Advancement team to identify funding mechanisms to support guided career pathways Develop marketing, communication, and website content including a web portal summarizing pathway opportunities Conducting research on emerging career pathways Other duties and responsibilities appropriate to the position as assigned ADDITIONAL ELIGIBILITY REQUIREMENTS: Consistent access to a vehicle and/or reliable means to get to work on time every workday CLEARANCE REQUIREMENTS: Must be able to obtain the following clearances and training: PA Child Abuse History Clearance Pennsylvania Access To Criminal History Record Check Federal Criminal History Background Check Training Certificate - Mandated and Permissive Reporting in Pennsylvania PHYSICAL REQUIREMENTS: The physical and mental demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. Ability to communicate in written and spoken English Ability to read, comprehend, and recall instructions and guidelines Ability to analyze, synthesize, and evaluate information WORKING CONDITIONS/WORK SCHEDULE: Office Location: NPRC Administrative Center- Warren, 300 Second Avenue, Warren, Pennsylvania Work hours: 8:30 am to 5:00 pm, Monday through Thursday, and 8:30 am to 4:30 pm Friday with recurrent opportunities for scheduled work-hour adjustment and hybrid remote work location as approved by the direct supervisor in alignment with institutional needs. This position requires work hour flexibility and varied hours and may include some evenings and weekends. TRAVEL REQUIREMENTS: This position may require occasional travel to, or throughout, NPRC's multi-county service region to meet with students, colleagues, or others. See **************************** for information concerning instructional locations OTHER DUTIES: Perform other duties as assigned

Benefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Vision insurance Wellness resources Overview: Ferla Technology, a pioneering e-commerce company specializing in electric bikes, is seeking a highly organized and dynamic Personal Assistant to provide comprehensive support to our CEO. This contract position is based in Azusa and requires a proactive individual capable of managing personal tasks, scheduling appointments, and efficiently handling daily errands to ensure smooth operations in the CEO's personal and professional life. Key Responsibilities: Calendar Management: Maintain and organize the CEO's personal calendar, including scheduling appointments, meetings, and reminders. Ensure an efficient time management system to optimize the CEO's daily schedule. Communication: Handle incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and postal correspondence. Screen and prioritize messages and requests for the CEO's attention. Errand Management: Conduct various personal errands for the CEO, such as shopping, picking up items, booking personal appointments, and organizing personal events. Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation. Ensure all travel plans align with the CEO's schedule and preferences. Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information related to the CEO and the company. Administrative Support: Provide general administrative support, including document preparation, filing, and managing personal projects as directed by the CEO. Liaison Work: Act as a liaison between the CEO and other staff members, external partners, and personal contacts. Qualifications: Proven experience as a Personal Assistant or similar role. Excellent organizational and time-management skills. Strong communication and interpersonal abilities. Proficiency in MS Office and other scheduling tools. Ability to handle confidential information with discretion. Flexibility to respond to changing priorities and handle multiple tasks. A valid driver's license and ability to travel as required. Flexible work from home options available. Compensation: $18.00 - $24.00 per hour About Us We produce the most innovative, technologically advanced, and sustainable commercial bikes and carts in the world. We've designed Coffee Bikes, Ice Cream Bikes, Marketing & Promo Bikes, Hospitality Bikes, Vending Carts and many more. All of our bikes and carts are eco-friendly, release zero carbon emissions, and are personalized for each client to meet their specific business needs.

Established in 1983, WilkinGuttenplan is a leading mid-sized accounting and advisory firm in New Jersey and New York City. The Firm serves a multitude of industries, including closely held and middle-market businesses and their owners, high-net worth individuals, real estate, healthcare, international commerce, sports and entertainment, professional practices, technology, non-profit, condominiums and cooperatives, and many more. Areas of expertise include tax, auditing, compilations, reviews, financial statement preparation, business valuations and trust & estate solutions. WilkinGuttenplan is an independent member of the BDO Alliance USA. At WilkinGuttenplan, we strive to ensure we foster an inclusive and flexible environment for all our employees while also assisting them in achieving their unique career goals through our coaching program. Are you excited to embark on your professional journey with a distinguished accounting firm like WG? Our administrative internship provides a firsthand glimpse into the dynamic world of public accounting. As a pivotal contributor to office maintenance and administrative functions, you'll not only have a significant impact but also the chance to cultivate relationships with our team. Outstanding performance could pave the way for future opportunities within our firm, including the potential to join our prestigious Audit and Tax Internship program! Responsibilities Provide administrative support, including filing, data entry, and document preparation. Assist staff and admin with processing workflows across tax, A&A, and other departments as needed Perform scanning duties for incoming WG mail, tax documents, and general office correspondence/purposes while also uploading statements to internal workflow systems. Prepare conference rooms for meetings and assist in organizing lunches for meetings or other events hosted at the office. Efficiently handle necessary tasks to support daily operations, such as delivering packages and certified mail to various destinations (post office, FedEx, UPS, etc.) and providing clerical coverage as needed. Assist with overall office care and upkeep such as maintaining and refilling inventory for office and kitchen supplies, replacing lights, and ceiling tiles, etc. Execute any additional projects or tasks delegated by the staff. Requirements Currently pursuing a Bachelor's degree in Accounting as a freshman, sophomore, or junior college student. Displaying enthusiasm for the accounting industry and demonstrating a keen interest in establishing a presence at WG. Capable of committing to a part-time schedule, with availability between 15 to 30 hours per week at our East Brunswick office. Candidates should possess reliable transportation for commuting to and from the workplace, as well as traveling to required destinations necessary for the role. Strong enthusiasm for playing a role in the success of a medium-sized firm. Proficiency in basic computer skills such as Microsoft Office Suite. Demonstrates exceptional interpersonal skills, fostering effective communication and collaboration. Maintains a strong academic track record, showcasing dedication and proficiency in Accounting studies. Benefits Why us? We offer a unique culture that emphasizes and values work/life balance including remote work flexibility! Our collaborative work environment is strongly committed to your professional growth and success Our comprehensive Buddy Program is tailored to help you seamlessly integrate into the public accounting realm, providing invaluable guidance and serving as your go-to resource throughout your journey. We have a track record of ranking in the Best Place to Work NJ for the past twenty years and have won several other awards including #1 in Vault's Top 3 Internships, Best Firms for Young Accountants, Best Accounting Firms To Work For, and many more! The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. We believe in equal opportunity: Wilkin & Guttenplan P.C. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive work environment. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.