Administrative Assistant Jobs in Highland, CA

Sr Assistant Contract Duration - 13 Weeks Max Pay - $32.80 The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: * Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. * Prepare invoices, reports, memos, letters, financial statements, and other documents. * File and retrieve corporate documents, records, and reports. * Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. * Prepare agendas and make arrangements for committee, board and other meetings. Skills: * Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. * Ability to work independently and manage one's time. * Ability to keep information organized and confidential. * Basic mentoring skills necessary to provide support and constructive performance feedback. * Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: * High school diploma or GED required. * 5-7 years experience required. * Experience working with executives highly preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to a C-level executive. This mid-level role is ideal for a candidate who has strong administrative, communication, and coordination skills, with the ability to handle sensitive information and operate in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate the needs of executive leadership to ensure operational efficiency. Key Responsibilities: Provide high-level administrative support to a C-level executive, including managing calendars, scheduling meetings, and coordinating travel arrangements Prepare correspondence, reports, presentations, and other confidential materials Screen and prioritize emails, phone calls, and meeting requests on behalf of the executive Act as a liaison between the executive and internal/external stakeholders Coordinate and prepare for meetings, including agendas, materials, note-taking, and follow-up tasks Manage executive expense reporting and reimbursement processes Assist with project management tasks, tracking deadlines and deliverables Maintain filing systems (digital and physical), contact lists, and other organizational tools Handle confidential information with discretion and integrity Support other members of the executive team and office operations as needed Qualifications: Education: Bachelor's degree in Business Administration, Communications, or a related field (required) Experience: 3-5 years of administrative or executive assistant experience, preferably supporting senior leadership or C-level executives Experience in a fast-paced, professional environment with strong multitasking ability Skills: Excellent written and verbal communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Strong organizational skills and attention to detail Ability to prioritize and handle multiple tasks with minimal supervision Discretion and professionalism in handling sensitive or confidential information Familiarity with tools like Zoom, Slack, Teams, or project management software a plus Preferred Attributes: Polished, professional demeanor with a service-oriented mindset Strong judgment, initiative, and a proactive approach to solving problems Experience in supporting cross-functional projects or executive-level initiatives Able to build relationships and communicate effectively at all levels of the organization For immediate consideration please send your resume All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

JD.COM is a Chinese e-commerce company headquartered in Beijing. With revenues more than US152.8 billion in 2023, JD.com is China's largest retailer by revenue, and ranks #47 on Fortune Global 500. JD Logistics, the logistics arm of JD.com, has announced plans to double its overseas warehouse space by the end of 2025! *********************************************************************************************** If you are interested in joining in on this amazing journey at JD Logistics, let's have a quick call to discuss the details! Apply today! Position: Executive Assistant Location: Fontana, CA 100% onsite M-F Must be bilingual (English/Mandarin) The ideal candidate will provide top-level assistance for the GM of the Americas. Should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Also, this individual should be able to draft and/or translate documents and help the executive with any necessary meeting preparations and events, Key Tasks (but not limited to): Calendar management and travel coordination Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft and translate slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Strong written and verbal communication skills Fluency in both English and Mandarin Conversational Spanish is helpful Proficient in Microsoft Office suite and comfortable around software tools/platforms. Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a medical device manufacturer in the Irvine, CA area. This is a full-time, contract opportunity. Hours are 6:30am to 3:00pm, Monday to Friday. Starting compensation is $24.00 to $28.00/hour. Responsibilities: Handle inbound phone calls Respond to customer inquiries Process change orders and invoices Assist in resolving customer issues Filing, data entry and records management General administrative and customer service support Qualifications: At least one year of administrative experience in an office environment Strong English communication skills (spoken and written) Self-motivated and career oriented Positive, upbeat personality Associates degree of offsetting experience At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Job Title: Administrative Assistant The Administrative Assistant will support the day-to-day operations of the organization by providing administrative and clerical support to managers and staff. This role is essential to ensuring smooth internal operations and exceptional customer service. The ideal candidate is organized, proactive, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Collaborate with managers and team members to ensure administrative tasks are completed efficiently and accurately. Provide front-line customer support, including handling incoming calls and addressing customer inquiries and complaints professionally. Perform general clerical duties including data entry, filing, photocopying, and maintaining records. Assist in training new employees and supporting onboarding processes. Help coordinate and schedule meetings, appointments, and internal communications. Support management with various operational tasks and special projects. Prepare and process documents, reports, and other paperwork as needed. Monitor office supplies and place orders when necessary. Ensure the workplace remains organized and well-maintained. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Proven experience in an administrative, operations, or customer support role. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle confidential information with discretion. Positive attitude, attention to detail, and a strong sense of initiative. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

JOIN OUR TEAM TODAY! available. YOUR ROLE: As part of the Administrative and Client Services Function, you will assist with the operations associated to client care, relationship services, information services, and monetary transfers. HOW YOU WILL MAKE AN IMPACT: Partner with clients to provide detailed answers regarding client files, case updates, and applications Provide customer service for product or portfolio questions related to non-portfolio or non-performance related inquiries Manage monetary transfers and transactions Prioritize customer problems for the Advisor based on knowledge of products and services Document and update client records Handle all in-bound/out-bound client inquiries and complaints Develop and maintain a knowledge base of products offered by the firm Manage all Administrative Office duties WHY YOU ARE THE RIGHT PERSON: Bachelor's degree in Business, Marketing, Finance, Communications and/or 3+ years in a Administrative Assistant or Client Services role within a financial services practice.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Basic bookkeeping Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills Pay $23-29/hour What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

Our Client, a global service organization engaged in the distribution of automotive and industrial replacement parts, is looking for a proactive, detail-oriented Warehouse Administrative Assistant in Anaheim, CA for a contract opportunity. **This is an onsite 6-month contract role, with long term potential that takes place in Anaheim, CA** Responsibilities Assist with all clerical functions regarding branch billing, warehouse, and customer returns. Manage pick ticket process: Includes allocating product to orders and printing pick tickets Must Ship Today orders Review routine reports to identify invoice and pick ticket issues. Handle customer billing (freight and inventory) Assist with generating RMA for repairs and processing customer credits. Assist warehouse with receiving and picking product as needed. Open and distribute incoming mail Maintain filing for Branch, year-end project Order office lunches Qualifications Excellent communication and customer service skills are a must. Experience in distribution or manufacturing preferred. Ability to multitask, prioritize and work under pressure while ensuring that departmental metrics and industrial standards are maintained. Sound understanding of Microsoft Office applications, including Word, Excel, and Outlook. Ability to multitask within Microsoft Windows. HS Diploma or GED You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

About the job At Above the Top Event Rentals and Decor, we're dedicated to creating extraordinary events and unforgettable experiences. We specialize in providing exceptional event planning, rentals, and decor services with creativity, precision, and style. We're looking for a highly organized, detail-oriented, and proactive Executive Assistant to join our team and support our CEO. What You'll Do Provide direct support to the CEO, including scheduling, and calendar management. Assist in event planning and execution alongside our team and vendors. Manage correspondence, emails, and calls on behalf of the CEO. Handle day-to-day tasks such as errands, research, and administrative duties. Multitask effectively to prioritize and complete multiple projects simultaneously. Liaise with internal teams and external partners to ensure the CEO's needs are met. Maintain confidentiality and professionalism at all times. Be available for regular overtime as needed, especially during peak event seasons. What We're Looking For Ability to work under pressure and able to adapt to changing circumstances. Previous experience as a Personal Assistant, Executive Assistant, or similar role (mandatory). Exceptional organizational skills and the ability to handle multiple priorities. Strong communication skills (both written and verbal). Proficiency with Google Suite, Google Calendar and Canva. Comfortable working in a fast-paced environment and under pressure. A proactive attitude with strong problem-solving skills. Flexibility to work overtime as required. Experience in event planning or hospitality is a plus. Bilingual in Spanish is preferred. Why Join Us? Be part of a creative and collaborative team in a growing company. Opportunities for professional growth and career advancement. Competitive hourly pay and benefits package. Mileage reimbursement for any work-related travel. Access to California FasTrak for efficient travel during your workday. How to Apply Send your resume to **************************** with the subject line "Executive Assistant to the CEO Application." We look forward to hearing from you!

We are seeking a proactive and highly organized Executive Assistant to join our growing team. As an Executive Assistant, you will be responsible for coordinating and managing executive scheduling along with office management duties. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. Key Responsibilities Effectively manage and coordinate the CEO's and additional executives schedules, including appointments, meetings, and travel arrangements. Manage office supplies, equipment, and inventory; place orders as needed. Coordinate and facilitate office maintenance and repair activities. Managing filing systems and databases, and maintaining employee lists and contact databases. Handle incoming calls, emails, and mail; route them to appropriate personnel. Ensure office compliance with health and safety regulations and company policies. Maintain confidential records and files in compliance with company standards and legal requirements. Foster a positive and collaborative office culture. Assist in the coordination and management of special projects as assigned by the CEO, including company events. Other duties tasks and duties as assigned. Qualifications and Requirements Bachelor's degree in Business Administration, Management, or a related field preferred. 5+ years of experience in executive assistant, office management or administrative roles. Strong organizational and multitasking skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Excellent communication and interpersonal skills. Ability to handle sensitive information with discretion and professionalism. A proactive attitude with a problem-solving mindset. Position is 100% Onsite in Foothill Ranch, CA

Administrative Assistant - Excellent Customer Service Skills On-Site | Lake Forest, CA We are a dynamic and growing company located in Lake Forest, CA, seeking an organized, proactive, and personable Administrative Assistant to join our team. This is an on-site position offering the opportunity to contribute to a supportive and professional work environment. Key Responsibilities: Greet and assist visitors and clients in a professional and friendly manner Answer and direct phone calls and emails with excellent customer service Perform general administrative duties including filing, data entry, and office organization Manage scheduling, appointments, and meetings Maintain office supplies and coordinate with vendors Support multiple departments with administrative tasks as needed Qualifications: Proven experience as an administrative assistant or in a related role Strong customer service and communication skills (written and verbal) Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Highly organized, detail-oriented, and able to multitask Positive attitude and team-oriented mindset High school diploma or equivalent required; Associate's degree or higher preferred

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Are you a detail-oriented professional looking to make an impact in a dynamic work environment? We're seeking an Administrative Assistant to support our operations by managing key administrative tasks, ensuring labor compliance, and assisting the accounting department. This full-time role, based in our Chino, CA office, offers flexibility and the chance to grow within a global organization that values innovation, sustainability, and total quality. Key Responsibilities Administrative Support: Organize and maintain filing systems for company documents, ensuring accessibility and confidentiality. Process and track AR releases with accuracy and timely reporting. Assist the Office Manager with administrative tasks and special projects. Labor Compliance Support: Prepare, verify, and transmit Certified Payroll documentation for prevailing wage projects. Monitor subcontractor labor compliance documentation, identify discrepancies, and assist with resolution. Support union audits and labor compliance reviews by coordinating documentation and responses. Qualifications/Requirements Education: High school diploma or equivalent required; Associate's degree in Business or Accounting is a plus. Experience in Construction Industry: Previous administrative experience in payroll, accounting, or labor compliance preferred. Familiarity with California Certified Payroll Reporting and prevailing wage laws is highly desirable. Ethical behavior, strong communication skills and excellent organizational skills to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook). Benefits Flexible Schedule: Part-time hours, Monday through Friday. Work-Life Balance: Enjoy a consistent schedule that complements your personal life. Career Growth Potential: Opportunities to expand your role and grow within our international organization. Collaborative Environment: Be part of a team that values innovation, sustainability, and quality. About Us Belco, part of the global Elecnor Group, is a leading force in Southern California's and Texas's construction industry. With over 25 years of expertise, we combine the stability of an international corporation with local knowledge. Our commitment to innovation, sustainability, and quality is reflected in every project we undertake. Join our team and contribute to cutting-edge projects that are shaping the future of infrastructure in the U.S. Note: Elecnor Belco Electric, Inc. is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

We are partnering with a financial services company based in Orange County to find a qualified Executive Assistant. This position supports senior leadership by managing daily schedules, coordinating meetings, and handling communication. Key Responsibilities: Manage calendars and schedule meetings, calls, and appointments Coordinate travel arrangements, including flights, accommodations, and itineraries Prepare and edit correspondence, reports, and presentations Handle confidential documents and maintain filing systems Liaise with internal departments and external contacts Track tasks, deadlines, and follow-ups on behalf of executives Support planning and execution of internal and external meetings and events Perform general administrative tasks as needed Requirements: Previous experience supporting senior executives Strong organizational and time management skills Proficiency with calendar software, word processing, and spreadsheets Clear written and verbal communication Ability to maintain confidentiality and handle sensitive information Based in or able to commute to Orange County, California

Job Description About the job Are you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Litigation Secretary to join our team in Irvine, CA. As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of transactional and litigation attorneys in a supportive and collaborative work culture. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use as you assist in maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about joining our team where you can personally make a positive impact, apply today! As an employee at Aleshire & Wynder you will enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. Aleshire & Wynder, LLP: Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located in Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire & Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation. What does a Litigation Secretary do? Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format Proven ability to proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts Prepare and assemble materials, documents, and exhibits for meetings, appearances and hearings Support as needed with reporting of billable time reporting and expense report entry Prepare all outgoing mail, packages, and certified receipts; for your attorneys Perform copying and scanning, as needed Assist with maintaining firm hardcopy and electronic files in accordance with the firm's established system Manage sorting and transferring of obsolete materials from active files to storage off-site, as needed Assist legal staff in day-to-day activities and complete special projects as assigned Arrange domestic travel as needed Consistently promote and model courteous service in a prompt and efficient manner Maintain positive relationships with internal and external clients through professional interactions Maintain compliance with all company policies and procedures Would you be a great Legal Secretary? High School Diploma or GED required; college degree or legal secretarial certification(s) a plus A minimum of five (5) years' experience as a Litigation Secretary supporting assigned attorneys Advanced Microsoft Office Skills (Word/Macros and Outlook) Preferred experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant Knowledge of Municipal Law is preferred Proven experience of use of correct English usage, spelling, punctuation, and legal terminology Knowledge of the organization and composition of correspondence, pleadings, discovery and transactional and related documents Experience with court rules and procedures for State, Appellate and Federal courts, legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines Ability to use diplomacy and discretion in giving out information to all related parties to a case Ability to transcribe documents from written, oral or computer generated formats Join us! So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team! Salary: $40 - $45 per hour, depending on experience Aleshire & Wynder LLC is an Equal Opportunity Employer

Company Introduction: We (S2B Inc.) are a fast-growing e-commerce company currently focused on solidifying our aftermarket automotive parts division with various patented product lineups, app-compatible devices, and a revamped brand and website (TrueMods.com). With a new year ahead of us, we are excited to recruit driven individuals to grow alongside the company in achieving the many goals the team has set. Job Description: We are looking for a Bookkeeper/Office Assistant who will work with the Office Administrator in a one-on-one setting while assisting different departments with various clerical tasks. The scope of work involves maintaining a positive, welcoming, and productive work environment by keeping snacks and supplies well-stocked, planning of company events, management of company financial records, and the consistent processing of repetitive but crucial clerical tasks to facilitate the workflow of the team. The following are attributes one must have to excel in this position: ORGANIZED - to be able to prioritize and maintain the order of the various tasks with limited supervision. PROACTIVE - actively working on the tasks will prevent backlogs and becoming overwhelmed. ATTENTION TO DETAIL - to spot periodic mistakes and adapt to changes with repetitive tasks. FLEXIBLE - to be able to handle an array of departmental tasks that are different by nature. Responsibilities: Maintain financial records, manage accounts payable, and reconcile accounts through Quickbooks. Count, compile orders, and maintain stock of snacks, coffee, and supplies. Various clerical work, including state sales tax filing, drafting of documents, shipment reconciliation, and logistic claims. Receiving and sorting of incoming mail. Assist with onboarding new personnel and explanation of company benefits and policies. Assist with company event/gathering planning. Qualifications: 3 Years of Combined Administrative/Office Assistant/Bookkeeping/Accounts Payable Experience Proficient with Typing Including 10 Key Typing Proficient in Quickbooks and Microsoft Word/Excel About the Job: Full-Time Position $18.00 - $25.00 per hour 40 Hour Work Week/8 Hour Work Day Office located in Rancho Cucamonga, CA Benefits: Health/Dental/Vision/Life Insurance Dependent Coverage and HSA 401(k) with Match Holiday/Paid Time Off Powered by JazzHR qlp YDLxvEa

A leading construction company is seeking an Administrative Assistant to support operations. This role will work directly with local leadership and assist with a variety of administrative functions to help keep projects and daily tasks on track. Key Responsibilities: Support the Branch Manager and Operations Manager with administrative tasks Answer and route phone calls; provide basic customer support Organize and maintain internal documents, forms, and reports Assist with scheduling, timecard tracking, and document collection Prepare and process basic paperwork related to projects and office operations Help coordinate office supply needs and maintain general office organization Qualifications: 1-2 years of administrative experience; construction or field office experience a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication, organization, and multitasking skills Comfortable working in a fast-paced, team-oriented environment High school diploma or equivalent required

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our client is a top player in the manufacturing sector, specializing in high-quality products and operational efficiency. We are seeking proactive candidates who are ready to start immediately. Location: Fully Onsite in Irvine, CA Job Type: Temp-To-Hire (Transition to permanent after 4 months) Schedule: Monday to Friday, 8:00 AM - 5:00 PM Role Overview: We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the manufacturing industry. In this role, you will be essential in ensuring the smooth operation of the office by providing administrative support to various departments, including production, supply chain, and operations. Key Responsibilities: Provide comprehensive administrative support to different departments within the manufacturing company. Manage executive calendars, schedule meetings, and coordinate appointments with efficiency. Handle phone inquiries, take messages, and route calls appropriately. Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy. Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible. Perform general office duties, including ordering supplies, photocopying, and filing. Assist with special projects and other tasks as assigned by different departments. Collaborate with the production and supply chain teams to ensure timely and efficient operations. Qualifications: Bachelor's or Associate's degree preferred but not required. Minimum of 1 year of experience in an administrative role, preferably in a manufacturing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Ability to work independently as well as part of a team. Must handle sensitive and confidential information with professionalism and discretion. Experience in a manufacturing setting is a plus. Why Join Us? Become a part of a leading manufacturing company recognized for its innovation and industry leadership. Enjoy a collaborative and supportive work environment where your efforts directly impact the success of the company. Opportunity to transition to a permanent position with potential career growth. Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period. If you're eager to contribute to a fast-paced and innovative manufacturing environment, we'd love to hear from you! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.