Administrative Assistant Jobs in Malden, MA

Job DescriptionAbout Us Thrive is an innovative technology solutions provider focused on Cyber Security, Hybrid Cloud, Global Network Management, Disaster Recovery and traditional Managed Services. Our corporate culture, engineering talent, customer-centric approach, and focus upon NextGen services help us stand out among our peers. Thrive is on the look-out for individuals who don't view their weekdays spent at 'a job' but rather look to develop valuable skills that ignite their passion and lead to a CAREER. If you're attracted to a work hard, play hard environment and seek the guidance, training and experience necessary to build a lucrative career, then welcome to THRIVE! Position Overview At Thrive, IT is our business, so ServiceNow is the core of our digital platform and business strategy. We use ITSM, ITOM, ITBM and CSM to deliver world class management over a CMDB of a thousand companies. We offer our customers digital transformation starting in our customer portal and by automating processes from the workplace into the cloud. Our roadmap includes the new Now Experience, mobile and chat, AI capabilities, and a never-ending quest to digitize repeatable work for our company and our customers using code, flow, configuration, and integrations. Every member of the ServiceNow team has unbounded opportunity to solve business, IT, and human challenges with ServiceNow’s deep pool of technical capabilities. Qualifications 0-2+ years of ServiceNow experience with (in order of preference): ITSM CSM Domain Separation ITOM ITBM CMDB 0-2 years as a ServiceNow Administrator (or experience with other similar tools such as ConnectWise, Autotask, etc) A basic understanding of form updates, ui policies, business rules, acls, catalog items, etc Previous experience coordinating tasks and/or managing projects Ability to gather requirements from stakeholders and execute them, acting as a liaison with developers when necessary Strong problem-solving skills ITIL experience a plus Certified ServiceNow Administrator a plus Respectful and clear communication is essential A sense of self, capabilities, limitations, humor, and humility. * sense of style not required. An effective and relevant education that lends wisdom to your choices and credence to your opinions An appreciation for the incompleteness and fluidity of requirements, including these Powered by JazzHR DjRhKDKDLG

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Boston, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 06/11/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in MA seeking Physical Therapist Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: \t Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more!\t Weekly paychecks with competitive pay packages\t Matching 401(k) benefits to help you save for retirement\t Licensure assistance and reimbursement to set you up for success on your contract\t Travel reimbursement and dedicated housing support while on assignment\t Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1246191. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Medworks Staffing is seeking a local contract Skilled Nursing Facility (SNF) Physical Therapy Assistant for a local contract job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Local Contract Medworks Staffing Job ID #2325. About Medworks Staffing Discover the future of your healthcare career with MedWorks Staffing, where opportunities abound, and excellence thrives. MedWorks specializes in placing healthcare professionals in rewarding contract positions across the nation. We connect talented individuals with top-tier healthcare facilities, whether you're a seasoned professional or recent graduate eager to gain experience, our dedicated team is committed to find the perfect match for your skills and aspirations. EXPLORE - Diverse contract opportunities tailored to your expertise. CONNECT - Forge meaningful relationships with experienced Recruiters and top-tier healthcare facilities. THRIVE - Grow professionally with personalized support and guidance. Benefits Weekly pay Medical benefits Referral bonus Guaranteed Hours

Responsibilities: World Conqueror: Attack each task with enthusiasm and determination, aiming for excellence in all endeavors. Project Support: Assist with projects, research, and presentations, ensuring they are engaging and well-prepared. Email Management: Filter spam, prioritize important messages, and respond promptly and professionally. Calendar Management: Maintain an organized calendar, prevent double bookings, and ensure scheduled breaks. Travel Coordination: Arrange travel plans that are smooth and cost-effective, avoiding unnecessary layovers. Meeting Preparation: Prepare agendas that are clear and engaging, and take readable minutes. Expense Management: Handle expense reports accurately and efficiently. Confidentiality: Protect sensitive information with discretion. Office Operations: Ensure the office runs smoothly, including maintaining supplies like coffee. Client and Partner Relations: Build positive relationships through professionalism and wit. Event Planning: Organize events that are enjoyable and memorable. Skills & Qualifications: Undergraduate degree from a top university and an MBA or MSBA. Excellent communication skills, including a sense of humor. Exceptional multitasking abilities. Ability to find humor and positivity in stressful situations. #J-18808-Ljbffr

Job DescriptionDescription: Established in 1972, Dermatology Associates of Concord is a leading Physician-owned dermatology practice dedicated to providing exceptional care to our patients. The practice consists of 14 providers and has offices in Concord, Cambridge, and Waltham. We specialize in both medical and cosmetic dermatology, offering a comprehensive range of services to meet the diverse needs of our community. Our team of dedicated staff work collaboratively to offer personalized treatment in a welcoming and patient-centered environment. Our commitment to excellence, innovation, and patient satisfaction has established us as a trusted leader in dermatologic care. Our Practice Assistants play an essential role in the daily operations of our practice. The ideal candidate will be organized, proactive and focused on ensuring a smooth and efficient clinic. Responsibilities include: Greeting patients and visitors with courtesy and respect. Monitoring and supporting patients entering and leaving the practice. Performing check-in, check-out, registration, scheduling and verification duties for patients. Taking accurate information from patients and maintaining confidentiality. Monitoring clinic flow and proactively solving issues that impact patient flow through the clinic. Acting as a liaison between patients and staff when needed. Maintaining a clean, welcoming and calming environment of the check-in and waiting room areas. Must be able to travel to other locations as assigned. Minimum qualifications: High School diploma or equivalent 1-3 years of related work experience Experience with computer software systems, such as Microsoft Office Preferred qualifications Medical office experience preferred Requirements:

Job DescriptionDescription: We are seeking a reliable, detail-oriented Bookkeeper/Office Assistant to join the on-site residential management team for a community of 501 units in Somerville, MA that are LIHTC, Home, and PB Section 8. As our Bookkeeper/Office Assistant, you will play a key role in ensuring the smooth day-to-day operations of the property management office. Responsibilities Provide day-to-day financial and accounting tasks to support property operations. Process and enter invoices into property management software. Collect, enter and track all rent payments. Enter HUD vouchers, submit and reconcile TRACS. Conduct bank reconciliations. Maintain accurate ledgers. Submit month end reporting and monthly variances to Property Manager. Assist residents, vendors, and guests in a professional and friendly manner. Assist in researching rental payments balances and vendor past due invoices Assist with the processing of the rental payments and issue receipts. Work closely with Property Manager on lease renewals, rental applications, and move-in/move-out coordination. Perform other administrative duties as needed. Requirements: High School Diploma or equivalent. 2 years of prior bookkeeping experience, preferably in property management or real estate. Strong attention to detail, organizational and multitasking skills. Excellent customer service, communication and interpersonal abilities with strong team orientation. Proficient in Microsoft Office (Word, Excel, Outlook). Familiarity with property management software -- Yardi is a plus. Ability to relate to and work effectively with individuals from diverse backgrounds. Professional, respectful, and approachable demeanor toward residents and co-workers. Additional Details Job Type: Part-time, 30 hours per week. Compensation: $25-$28 per hour, based on experience Schedule: Day shift; Monday to Friday Benefits: 401(k) with company match, flexible spending account, medical, dental, vision, life, disability insurance, paid time off. Work Location: In-person We are an Equal Opportunity Employer and do not discriminate in hiring or employment based on race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

Our client is seeking an Administrative Assistant to assist the Corporate Tax organization. The Tax Administrator is involved in processing invoices, tracking contracts and budgets, submitting expense reports, sorting mail, managing our Tax Operations Management System, organizing team lunches/events, following up with local tax authorities regarding tax notices, preparing simple informative filings, and other tax-related projects. Description Process invoices and expenses and reconcile to the yearly budget using Excel. Open and sort mail, scan into SharePoint, and share with the Tax team. Mail required tax returns and related filings with certified receipts. The Administrative Assistant manages the customized SharePoint site used by the Tax Department. Process and manage check requests for tax filings and notices. Organize team events/lunches Assist with responding to inquiries from tax authorities in connection with tax notices. The Administrative Assistant prepares simple, informative-only filings. Education 4-year Bachelor's degree required Experience 3 years of experience in a corporate environment Experience with Microsoft Office applications Able to learn new tools and technologies for process and system improvements Strong follow-up skills, ability to organize applicable timelines, and follow up with internal and external customer needs Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively Consistent attention to detail. Ability to work with different functional groups and levels of employees to effectively and professionally achieve results Strong organizational skills: ability to accomplish multiple tasks within the agreed timeframes through effective prioritization of duties and functions in a fast-paced environment Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About the Company Global REIT specializing in wireless and broadcast communications, real estate, and infrastructure. Key features: Over 180,000 communication sites worldwide. Nearly 41,000 properties in the US. Approximately 139,000 properties internationally. Data centers are located across the US. Leases space on wireless and broadcast towers, as well as in data centers. About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity! 25-21978 #gttic #gttjobs

70248BR Radiology Job Posting Description Sign on bonus of up to $15K for qualified new hires. The Radiologist Assistant is responsible for the following: Evaluates appropriateness of patient examination, evaluates contraindications and lab data, explains procedures, obtains consent. Works with the referring physician office and nurse coordinator (where applicable) to gather the relevant history, review imaging with a radiologist and facilitate the appropriate procedure as needed. Performs interventional and diagnostic procedures consistent with competency and complexity as delegated by the supervising physician and as outlined in the Radiology Assistant protocols and ARRT role delineation. Makes initial observations and documentation of methods. Communicates findings to the radiologist or nuclear medicine physician for official interpretation. Responsible for case documentation communication to involved clinicians pre, peri and post exam/procedure. Collaborates with colleagues to develop, implement, and evaluate guidelines for clinical practice. As applicable, assists medical students, residents and fellows rotating through the department. Teach other health care professionals about the management of patients in Radiology. Provides leadership in the assigned Division's practice to resolve problems and improve patient care. Participates in Research/quality improvement efforts in the assigned Division. The Radiologist Assistant must have the following: Bachelor's Degree for individuals who started earning their R.R.A. certification before January 1, 2023 OR Master's Degree. A minimum of 2 years of experience as a Rad Tech Certification by the Certification Board of Radiologist Assistants (ARRT R.R.A) BLS and ACLS certifications MA Radiologist Assistant License Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork. #LI-Onsite Status Full-Time Regular, Temporary, Per Diem Regular Standard Hours per Week 40 Office/Site Location Boston Job Posting Category Radiology Remote Eligibility Onsite Only Pay: $140,000.00 - $175,000.00 per year Work Location: In person

pBe part of something BIG here at Gorton's. With the iconic yellow slicker and a catchy jingle, Gorton's is now reaching more households than ever. As the #1 brand within Frozen Prepared Seafood, we have long been committed to a passion for the consumer and driving growth through innovation. We are looking for equally passionate people to help us fulfill our mission of spreading the goodness of the sea to everyone!/p pemstrongspan What you'll do:/span/strong/em/p ul lispan Administrative support for President amp; CEO and other members of the Executive team including presentation support, file retention, calendaring, meeting logistics and content, visitor planning and coordination, periodic analysis, travel planning assistance, and other tasks as needed./span/li lispan Coordinate a variety of communications between Gorton's and our parent company. Examples include Board of directors meeting material and presentations, updates on new products and other information, and coordinating travel and other meeting logistics with representatives from our parent company, Nissui./span/li lispan Manage senior management content on shared portal, ensuring appropriate security access, updated content, and organization to enable easy accessibility. /span/li lispan Coordinate Gorton's business travel relationships and group travel rates including educating employees on business travel resources available, updating travel related content on portal, and answering questions and providing guidance to employees and acting as the point of contact with travel vendors./span/li lispan Organize and coordinate logistics of meetings: including Annual Business meeting, periodic employee business updates, management meetings, employee engagement events, and others. /span/li lispan Community affairs coordinator, including point of contact for requests for community support, administer and track all community and non-profit contributions and administration of employee gift matching program, employee volunteer activities, maintaining files and involvement in other company activities related to support of non-profit organizations. /span/li lispan Coordination and management of company sports tickets./span/li lispan Act as the Fleet Administrator for Gorton's company vehicle program. This involves overseeing monthly billing, being the Gorton's point of contact with the fleet leasing company, responding to driver questions and vehicle issues, coordinate fuel and mileage reporting processes, overseeing imputed income calculations, coordinating annual vehicle replacement process and overall coordination of the program. /span/li lispan Assist in a variety of activities including Gorton's Way Awards, annual Business Ethics confirmation, company archival materials, and other departmental needs./span/li /ul pemstrongspan What you'll need:/span/strong/em/p ul lispan At least 5 years of relevant administrative support work experience /span/li lispan Some college level education, prefer bachelor's degree/span/li lispan Impeccable attention to accuracy and detail /span/li lispan Well-developed interpersonal skills, with appreciation of confidentiality and discretion/span/li lispan Outstanding personal amp; office organizational skills/span/li lispan Strong MS Office expertise including PowerPoint, Excel and Outlook/span/li lispan Ability to stay focused amp; work with minimal direction /span/li lispanA team player with a willingness to assist amp; contribute however necessary/span/li lispan Ability to successfully manage multiple priorities/span/li /ul pemstrongspan Who we are: /span/strong/em/p pspan Since 1849, America has trusted the Gorton's Fisherman. And for over 175 years, Gorton's has trusted our employees to work with integrity, pursue their curiosity, respond with agility, work collaboratively, and be passionate about our mission to spread the goodness of the sea by making quality seafood accessible to everyone. We provide a rich opportunity for professional growth, in a fun and collaborative environment, supported by our development and training programs, our generous benefits, work-life balance, and the ability to make a difference. We invite you to join our national brand based in Gloucester, Massachusetts./span/p

Join a Fast-Paced, Supportive, and Growth-Oriented Real Estate Team Are you the kind of person who lights up a room with your positive energy, thrives on helping others, and finds joy in keeping things organized and running smoothly? Our real estate team is seeking a part-time, dedicated, in-office assistant/Admin Coordinator who's not only skilled but excited to grow with us! This role is more than just checking boxes, it's about being the heartbeat of a high-performing real estate team. If you're detail-oriented, communicative, and eager to learn, we want to talk to you. Providing top-tier administrative support to ensure smooth day-to-day operations Communicating effectively with clients, agents, and vendors-both in writing and on the phone Organizing and managing files, calendars, listings, and transaction documentation Assisting in marketing tasks using platforms like Canva and social media Creating and editing documents using Microsoft Word and Excel Supporting the team with creative input and ideas, especially for client engagement and branding Learning and implementing new systems and tools to keep the team on the cutting edge We're Looking for Someone Who Is: Upbeat Positive- You bring energy into the room and stay cool under pressure Detail-Oriented Organized- You don't let anything fall through the cracks A Great Communicator- You know how to connect, follow up, and clarify Tech-Savvy Creative- Comfortable with Word, Excel, Canva, and social platforms You're reliable, collaborative, and truly enjoy supporting others Eager to Learn- Open to mastering new tools and technologies to help the team grow It would be a Bonus if you: Have previous real estate or administrative experience Love creating content or managing social media pages Enjoy a fast-paced environment where no two days are the same

. EMPLOYMENT IS SEASONAL AND TEMPORARY PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives. REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email **********************************. When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program. PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025. The Secretary is expected to: * Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). * Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025 * Set up a Main Office workspace RESPONSIBILITIES: * Work all 25 days of the program. * Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site. * Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator. * Assist with record-keeping of sign-in and sign-out, and attendance. * Record and report time for bus monitors. * Support the Site Coordinator to manage schedules for direct and related service providers. * Manage supplies (books, education, etc) for the site. * Maintain any active incident forms. * Maintain and update contact information for families. * Maintain and convey health information to nurses. * Maintain office area and machine/office equipment. * Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary. * Complete all assignments in a timely fashion. * Prepare records and materials for archiving. * Perform other duties as requested by the ESY Site Coordinator. * Adhere to ESY handbook policy and ensure compliance with policy across the site TERMS: * The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms. * This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule. * Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning. * Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work. * The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll). * Failure to report to work on a given day of instructional time will result in a loss of pay for that day. * Job offers are conditional and based on sufficient student enrollment/attendance. QUALIFICATIONS - REQUIRED: * Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed. * Clerical experience. * Demonstrated ability to lead, manage, and collaborate. * Ability to utilize Google Docs, Google Sheets, and Google Forms. * Completion of City of Boston Residency Affidavit. * Current authorization to work in the United States. Candidates must have such authorization by their first day of employment. QUALIFICATIONS - PREFERRED: * Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree. * Experience in BPS and working with students with disabilities or special education teachers. * Ability to work collaboratively with others. * BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali. NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

Functions as the administrative assistant to the Surgical Education Office by providing support to the Program Directors, Surgical Education Director and administrators of the Department of Surgery at Rhode Island Hospital with primary accountability to the office manager. Establishes and maintains related automated and manual documentation systems in support of program operation and development in accordance with hospital, university, accrediting and funding organization standards. Excellent interpersonal skills as well as a comprehensive knowledge of the University's and Brown University Health hospital policies and procedures are required. The administrative assistant is to meet the goals of the Surgical Education Office. Works independently, receiving little detailed supervision and guidance. Thorough knowledge of Microsoft Office and the administrative routine of the Department of Surgery are fundamental to the position. Exhibits an understanding of the organization, its programs and procedures related to the operation of the office. Strong attention to detail. Expert handling of department issues and confidentiality is mandatory. ESSENTIAL FUNCTIONS: Assists Surgical Education Coordinators with evaluations, duty hour, reminders and maintains accurate and orderly files of all office correspondence including confidential and personal documents Interacts and provides administrative support to medical affiliated hospitals students, residents, and the Department of Surgery Assists with coordination of departmental events (examples: orientation, surgical skills curriculum, graduation etc.) Assists with website maintenance Maintains appointment schedule arranges for meetings and conferences. Books and makes reservations for travel and lodging accommodations as necessary for seminars and conferences including reimbursements Coordinates Surgical Grand Rounds Takes shorthand and/or transcribes dictation of correspondence reports and memoranda. Performs a wide variety of typing duties such as composing correspondence (ex: letters of recommendations) and preparing forms tables charts records statistical tables and schedules Research fact finds and assembles initial materials and data for various projects as requested Responsible for any other duties as may be assigned by the manager MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES: Minimum of three years of experience in administrative support Experience in higher education preferred Strong organizational, administrative, and time management skills Proficiency in standard business software applications (e.g., Microsoft Office, Google Suite) Demonstrated discretion, confidentiality, and attention to detail, with the ability to take initiative in problem-solving Exceptional planning and organizational skills, with a strong customer service orientation Ability to balance attention to detail with a focus on the bigger picture Diplomacy, sound judgment, and initiative are essential Excellent oral and written communication skills, with the ability to effectively support and serve a diverse population Ability to work independently and collaboratively, ensuring the efficient management of all office functions Experience with web content management systems and digital project management platforms Strong interpersonal skills, able to work effectively with colleagues and represent BSA professionally, while engaging and supporting a diverse community of faculty, staff, students, and residents WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees are required to be vaccinated against Covid as a condition of employment, subject to accommodation for medical exemptions. We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Surgical Associates welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 900-530 Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3006 Rt 20 Northboro This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. I. Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff. Major Responsibilities: 1. May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance. 2. Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style. 3. May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes. 4. May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs. 5. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. III. Position Qualifications: License/Certification/Education: Required: 1. High School diploma. 2. 6-12 months additional specialized medical secretarial/medical office training. Experience/Skills: Required: 1. 2-3 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

(4-5 months) The Administrative Assistant / Accounts Receivable position is responsible for providing a wide range of administrative support to the Better Comfort Systems Inc. office, including managing the reception area, and the general office space. The Administrative Assistant / Accounts Receivable position is expected to represent the company in a polite and professional manner, and to perform all responsibilities with a commitment to providing superior service to the company's advisors, team members, and clients, while maintaining an atmosphere of teamwork and continuous improvement. The responsibilities of this role will involve becoming the go-to person for the office by taking on a range of tasks which will incorporate office services, reception, and administrative support. The below is not an exhaustive list but provides an expectation of the likely day-to-day responsibilities. The Administrative Assistant / Accounts Receivable should be prepared to work autonomously and respond as required working across offices and teams to ensure a high level of client service is always maintained. All responsibilities should be carried out in accordance with company protocols, policies and procedures and best practices. Essential Duties and Responsibilities: The essential functions include, but are not limited to the following: Serve as primary contact for general administrative, event, and visitor inquiries. Prepare a wide variety of correspondence, memos/letters and email in response to routine questions. Answer telephones (internal and external calls); manage call screening, routing, and messages. Process, scan, prepare, and distribute incoming and outgoing mail. Assist with the planning and execution of internal events. Perform clerical, administrative, and special projects, as assigned. Ensure the office is well-maintained to provide a professional appearance. Filing (must be completed daily) Interact positively with attorneys and team members in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient. Coordinate arrangements for visiting team members including access to the office, prior identification of workspace, access to phones and any IT requirements. Coordinate with third party vendors to arrange copying, custom reprographics/binding, messenger, and taxi services. Administrate online accounts for such vendors and ensure continuity. Ensure office supplies are sufficiently stocked and replenished within defined budget guidelines. Manage office service requests, intra-office moves, space utilization and planning. Provide support to Partner(s) to fulfill key firm requirements and ensure that deadlines are met, e.g., client invoicing, time entry, projections, submission of expenses. Anticipate administrative needs and create strategies to fulfill them. Perform account reconciliations in a timely and accurately manner Provide support for internal and external audits. Communicate effectively with clients to resolve billing discrepancies and follow up on outstanding invoices. Continuous evaluation of current policies and recommendations for process improvements. Manage accounts receivable processes, including invoicing, collections, and payment processing. Ensure compliance with company policies and accounting standards, following established processes with diligence and maturity. Monitor aging accounts and implement strategies to reduce delinquency. Minimum Qualifications (Knowledge, Skills, and Abilities): Excellent command of English. 2-5 years prior experience in customer service or receptionist role required. Excellent written and verbal communication skills. Advanced working knowledge of Microsoft Office suite of products is essential. College degree preferred. Experience with Edge is a plus (Specialized POS - will need to be trained if no experience in Edge). Required Skills & Education: Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context. Ability to carry out multiple related activities. Ability to work under tight deadlines and multi-task across several different departments and time zones in a fast-paced office environment. Be able to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and local regulations. Must be flexible and able to respond quickly and positively to shifting demands and opportunities. Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients. A positive, can-do attitude. Demonstrated employment stability. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Sitting Filing Standing Light lifting Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Better Comfort Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

JobID: 210629171 JobSchedule: Full time JobShift: Day : You are a detail-oriented professional, passionate about delivering exceptional financial reporting services. You have found the right team. As an Associate II - Global Fund Services Fund Administration Financial Reporting within the Fund Servicing team at JPMorganChase, you will play a crucial role in building effective relationships with internal team members and clients. Your work will involve identifying complex fund issues and managing the delivery of services to clients, ensuring all regulatory deadlines are met. J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. J.P. Morgan delivers an end-to-end solution for clients seeking exceptional financial and regulatory reporting services. We embrace a culture of continuous learning, and we are passionate about using technology and process improvements that enable our world class team to achieve great results for clients. Job Responsibilities * Review and deliver client-specific and regulatory reporting, including draft financial statements and filings; actively participate in audits. * Build effective working relationships with clients, act as liaison between clients and external vendors, and consistently demonstrate best-in-class client service; manage, escalate, and remediate issues. * Manage tasks and assignments to meet client Service Level Agreements, Key Performance Indicators, and other deadlines; escalate concerns to direct manager. * Provide guidance and training to the team on changes to regulatory requirements; recommend adjustments and improvements to departmental procedures and system enhancements. * Monitor team inbox and identify appropriate responsible parties; act as primary contact and respond to client inquiries. * Develop and implement internal project plans for fund events and production calendars for financial reporting cycles. * Provide guidance regarding treatment and disclosure of complex financial instruments and transactions. Required Qualifications, Capabilities, and Skills * Ability to work independently and productively within a team structure; ability to multi-task in a fast-paced environment with attention to detail. * Advanced analytical, prioritization, organizational, and time management skills. * Excellent customer service skills coupled with strong verbal and written communication skills; leadership and staff development skills. * Problem-solving and issue resolution skills with an understanding of operational controls and risk; knowledge of business processes, procedures, and systems including downstream impacts. * Exposure to derivatives accounting and reporting. * Proficient in Microsoft Project, Word, Excel, and PowerPoint. * Bachelor's Degree (Accounting, Finance or similar) or equivalent experience. Preferred Qualifications, Capabilities, and Skills * Minimum of eight plus years of experience in Financial Reporting, Fund Administration, Accounting, and/or Custody.

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, MGB supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. Investment Office General Overview Mass General Brigham's Investment Office oversees all investment activity for MGB and invests primarily via partnerships with third party investment management firms. Our goal is to generate excellent long-term risk adjusted returns to support MGB's mission to improve the lives and health outcomes of patients globally. The Investment Office offers a collaborative, team-oriented environment. We strive to be nimble in our pursuit of exceptional investment opportunities, as well as our support of world-class investment partners. This is a hybrid position based in Boston/Somerville, MA. Qualifications Executive Assistant Job Description MGB's Investment Office seeks to hire an Executive Assistant to support multiple investment staff members across numerous workflows. Executive Assistants are integral members of our small team and represent the Investment Office in interactions with our investment partners and vendors. This member of our team will report to the Director of Investment Administration. Executive Assistant responsibilities include, but are not limited to: Investment Team Support * Share responsibilities with another Executive Assistant to support a team of up to twelve investment professionals. * Manage calendars, schedule meetings, and maintain regular communication with investment managers and external parties. * Welcome guests and coordinate all logistics for in-office meetings. * Arrange complex domestic and international travel, including researching and securing necessary travel documents and visas. * Prepare, document, and submit expense reports related to travel and office activities. * Organize investment committee meetings and assist in prepping and uploading materials to a web-based portal. * Support recruitment efforts by coordinating interview schedules, communicating with external recruiters, and welcoming candidates. * Assist with meeting preparation by downloading and organizing materials from the internal document management system. * Submit meeting notes and investment manager referrals to the document management system. Office Coordination & Support * Stay informed on company processes and software systems, including Workday (expense management) and UKG (timekeeping). * Draft and edit work products when needed including correspondence, PowerPoint presentations, etc. * Identify and implement process improvements to improve efficiency and service quality. * Support the Office Manager with administrative tasks, including organizing and managing office equipment and supplies and ensuring timely invoice payments. Qualifications * Fluency in Microsoft suite of products, including Outlook, Word, Excel, and PowerPoint * Experience navigating the Workday platform is a plus * Demonstrated ability and willingness to learn new software skills (e.g., expense reporting, timekeeping, and document management products) * Bachelor's degree preferred but not required * At least 3 years' experience as an Executive Assistant in a high-paced office environment preferred Skills/Abilities/Competencies * Positive, can-do attitude with ability to work well under pressure; highly collaborative, service-oriented professional who represents MGB in a professional, courteous manner * Meticulous attention to detail and excellent organizational skills * Resourceful with strong problem-solving skills * Ability to independently prioritize high volume of tasks and manage competing priorities * Unquestionable ethics; manages confidential or sensitive information in an appropriate and professional manner * Strong interpersonal skills to communicate with cross functional teams and staff at all levels of the organization * Engages with appropriate urgency in situations that require quick response or turnaround Supervisory Responsibilities: No direct reports; may indirectly provide leadership and guidance to less seasoned and new staff. Fiscal Responsibility: No direct budgetary responsibility. Demonstrates fiscal responsibility by effectively using Mass General Brigham resources. This position is hybrid, and will require up to 3 days in office at Assembly Row in Somerville, MA. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

RMS Boston, division of RMS International, a global leading importer of Toys, Activity, Arts and Crafts and Stationary, License product and seasonal goods. We have an exciting opportunity for a career minded individual in a fast growing company. The role will be to provide administrative support to the sales force with a focus on product development and purchasing. You will be here to provide a vital link between the product development team and sales. You will be here to assist, but also carve a path for your own future. No previous experience is required as all training will be provided, although any previous experience in the field of purchasing and/or toys and crafts would be advantageous. You will have input in developing new exciting ranges for RMS's own brands and also mass market retailers. Day to Day duties may include: Helping to develop new product ranges within the toy and craft markets. Working with the sales team gathering samples, and creating quotes Liaising with oversees offices and purchasing teams Product set up for our integrated systems Overseeing approval of final packaging and proof reading artwork. We are excited to teach and help progress the right candidate for a role with RMS Boston in the field of toy import and product development. With the right attitude this person will progress up a ladder within one of the top 100 fastest growing companies. Professional growth opportunities for the career minded individual. We offer a competitive salary along with a comprehensive benefits package.

Melrose/Wakefield Hospital, part of the Tufts Medicine system, has been offering the highest quality and accessible healthcare to the local community for over 130 years. With two hospital campuses, Level III Trauma Center, Level III Special Care Nursery, Breast Health Center, Cardiovascular Center and over 20 locations and 50 specialties, Melrose/Wakefield Hospital offers many opportunities to grow your career. If you are passionate about providing care in your local community, come join our team at Melrose/Wakefield Hospital. Why Join Us? * Competitive salaries * Medical, dental, vision insurance that start on day one * 403(b) retirement plan with company match * Generous earned time benefits * Tuition reimbursement * Clinical mobility tracks * Free on-campus parking Location: Melrose/Wakefield Hospital - 888 Main Street - Wakefield, MA Hours: 40 hours - Mon-Thur 7:30a - 6:00pm - Fri - 7:30 - 12p Job Overview Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital's revenue cycle process, clinic operations, and patient experience. Minimum Qualifications 1. High School diploma or equivalent. 2. Two (2) years of experience supporting customers. 3. Bilingual. Duties and Responsibilities The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned. 1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination. 2. Assists with scheduling template creation and changes. 3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting. 4. Greets and checks-in patients; verifies patient demographic and insurance information. 5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification. 6. Collects copayments. 7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system. 8. Takes an active role in monitoring patient flow and communicating delays to patients and providers. 9. Assists with billing charge entry and reconciliation. 10. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution. 11. Provides general clerical support to department physicians. 12. Participates in performance improvement projects. About Melrose/Wakefield Hospital Melrose/Wakefield Hospital and Lawrence Memorial Hospital of Medford are two campuses with one community in mind: the people of north suburban Boston. Melrose/Wakefield Hospital and Lawrence Memorial Hospital are distinguished by the range of high-quality clinical care and services. Our teams welcome everyone with hospitality and humanity. We focus on reducing health disparities through 40+ local health programs across a system of hospitals, urgent care locations, outpatient services, and community physicians. Core to our values, Melrose/Wakefield Hospital's commitment to community is demonstrated by our many local health programs throughout our service area and participation in partnerships with community agencies and events, and education programs in more than 10 communities to support the wellness and health of our residents. Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at *************************.

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. According to established policies and procedures, provides general secretarial and clerical support for Hospital Departments. Schedules patient appointments and processes billing of patient charges. Supports the department in various clerical functions. Job Description: PRINCIPAL FUNCTIONS: 1. Exemplifies Winchester Hospital's values and Service Excellence standards. Commits to making every encounter with our patients, patients' family, co-workers, physicians and other customers the best that it can be. 2. Complies with all Winchester Hospital policies and the Code of Business Conduct. Takes responsibility for own safety as well as the safety of patients, patients' family, co-workers, physicians and other customers. 3. Types support data (phone lists, lab test works sheets etc.) for the department. Organizes work load to comply with deadlines and priorities established by superiors. 4. Registers patients, prepares charts if necessary and reviews basic personal information with patient. 5. Schedules patient appointments and Hospital admissions according to established procedures. Coordinates scheduling of diagnostic, therapeutic or surgical procedures by working in cooperation with physicians, patients and other Hospital departmental personnel. 6. Prepares notices for department. Prepares mailings for distribution. 7. Maintains and updates patient and correspondence files, general and subject files, committee files and a small library of journals and relevant reprints. 8. Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries by relating or referring to established policies and procedures. 9. Orders supplies, sorts and distributes mail if necessary. Faxes and distributes incoming faxes to appropriate person. 10. Participates in the following: Mandatory training requirements as per hospital/unit policies Continuing education/inservices to enhance knowledge Staff meetings Performance improvement initiatives Orientation of new staff, students and/or volunteers KNOWLEDGE, SKILLS, AND ABILITIES: 1. High School Diploma with knowledge of computers and basic office practice 2. Requires excellent customer skills. 3. Ability to handle multiple tasks at the same time. PHYSICAL, MENTAL, AND VISUAL REQUIREMENTS: 1. Ability to communicate in writing and orally. 2. Ability to proofread documents and check for accuracy. 3. Ability to use computer. OSHA EXPOSURE: Job does not involve possible exposure to blood, body fluids, or tissues. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled