Administrative Assistant Jobs in Riverside, CA

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

Operations Support Specialist - Property Management Industry Direct Hire | $65,000-$75,000 (Depending on Experience) Are you an organized, proactive professional with a passion for customer service and operational efficiency? A well-established leader in the property management industry is seeking a detail-oriented Operations Support Specialist to join their corporate team. This is a direct hire opportunity offering competitive pay, a collaborative environment, and room for growth. About the Role: As the Operations Support Specialist, you'll be a key player in driving smooth internal operations and supporting communication between residents, on-site property management teams, and regional leadership. You'll handle contract tracking, support customer service efforts, manage travel logistics, assist with property listings, and perform essential administrative duties. Key Responsibilities: Customer Service Support Monitor customer service programs and communicate updates to Property Management leadership. Respond promptly to customer inquiries and concerns via designated service platforms. Ensure timely follow-up and resolution of customer-related issues. Travel & Expense Coordination Arrange business travel for directors, regional managers, and executives in accordance with company policies. Prepare detailed itineraries and manage logistics for business trips. Process expense reports accurately and in a timely manner. Marketing & Listing Support Collaborate with the Marketing team to ensure property listings are accurate and up to date. Monitor listing performance and provide recommendations for improvement. Administrative Assistance Provide administrative support to senior leadership, including document preparation, scheduling, and reporting. Assist in tracking operational metrics and compiling performance data as needed. What We're Looking For: High School Diploma required; college coursework or degree preferred. Prior experience in a support or administrative role, ideally in property management or customer service. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong verbal and written communication skills. Excellent multitasking and organizational abilities. Self-starter with a proactive, solutions-focused mindset. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Sr Assistant Contract Duration - 13 Weeks Max Pay - $32.80 The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: * Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. * Prepare invoices, reports, memos, letters, financial statements, and other documents. * File and retrieve corporate documents, records, and reports. * Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. * Prepare agendas and make arrangements for committee, board and other meetings. Skills: * Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. * Ability to work independently and manage one's time. * Ability to keep information organized and confidential. * Basic mentoring skills necessary to provide support and constructive performance feedback. * Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: * High school diploma or GED required. * 5-7 years experience required. * Experience working with executives highly preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a medical device manufacturer in the Irvine, CA area. This is a full-time, contract opportunity. Hours are 6:30am to 3:00pm, Monday to Friday. Starting compensation is $24.00 to $28.00/hour. Responsibilities: Handle inbound phone calls Respond to customer inquiries Process change orders and invoices Assist in resolving customer issues Filing, data entry and records management General administrative and customer service support Qualifications: At least one year of administrative experience in an office environment Strong English communication skills (spoken and written) Self-motivated and career oriented Positive, upbeat personality Associates degree of offsetting experience At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

JOIN OUR TEAM TODAY! available. YOUR ROLE: As part of the Administrative and Client Services Function, you will assist with the operations associated to client care, relationship services, information services, and monetary transfers. HOW YOU WILL MAKE AN IMPACT: Partner with clients to provide detailed answers regarding client files, case updates, and applications Provide customer service for product or portfolio questions related to non-portfolio or non-performance related inquiries Manage monetary transfers and transactions Prioritize customer problems for the Advisor based on knowledge of products and services Document and update client records Handle all in-bound/out-bound client inquiries and complaints Develop and maintain a knowledge base of products offered by the firm Manage all Administrative Office duties WHY YOU ARE THE RIGHT PERSON: Bachelor's degree in Business, Marketing, Finance, Communications and/or 3+ years in a Administrative Assistant or Client Services role within a financial services practice.

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant to join their client's team. This role is part-time, requiring 20 hours a week, and offers a flexible schedule from Monday to Friday. The ideal candidate will assist in managing day-to-day administrative operations, providing crucial support to the team to ensure smooth and efficient processes. Responsibilities: Provide general administrative support, including answering phones, managing correspondence, and maintaining office supplies. Coordinate and schedule meetings, appointments, and travel arrangements as necessary. Assist with the preparation of reports, presentations, and other documents. Maintain and update company databases and filing systems. Support team members with various tasks to ensure seamless office operations. Requirements: Bachelor's degree is required. Strong organizational and time-management skills. Excellent verbal and written communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Work Hours: Part-time, 20 hours a week, Monday through Friday, first shift. Benefits: This role offers a flexible part-time schedule and the opportunity to work in a dynamic team environment. Additional Details: Salary: $21 - $23 per hour If interested in this opportunity, candidates are encouraged to apply directly to this job posting for consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Opening: Part-Time Administrative Assistant (Construction Industry) Contract-to-Hire | $24/hour | 24-30 hours/week Are you highly organized, detail-oriented, and thrive in a fast-paced environment? LHH is seeking a Part-Time Administrative Assistant to support our client's growing team within the construction industry. This is a contract-to-hire opportunity with flexible hours and room to grow. Responsibilities: Handle heavy paperwork and maintain accurate records Perform data entry with speed and precision Support project managers and field teams with administrative tasks Communicate effectively with internal teams and external partners Organize and maintain digital and physical filing systems Requirements: Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Prior experience in construction or a similar industry is a plus Must be able to work on-site near Carson, CA

Our Client, a global service organization engaged in the distribution of automotive and industrial replacement parts, is looking for a proactive, detail-oriented Warehouse Administrative Assistant in Anaheim, CA for a contract opportunity. **This is an onsite 6-month contract role, with long term potential that takes place in Anaheim, CA** Responsibilities Assist with all clerical functions regarding branch billing, warehouse, and customer returns. Manage pick ticket process: Includes allocating product to orders and printing pick tickets Must Ship Today orders Review routine reports to identify invoice and pick ticket issues. Handle customer billing (freight and inventory) Assist with generating RMA for repairs and processing customer credits. Assist warehouse with receiving and picking product as needed. Open and distribute incoming mail Maintain filing for Branch, year-end project Order office lunches Qualifications Excellent communication and customer service skills are a must. Experience in distribution or manufacturing preferred. Ability to multitask, prioritize and work under pressure while ensuring that departmental metrics and industrial standards are maintained. Sound understanding of Microsoft Office applications, including Word, Excel, and Outlook. Ability to multitask within Microsoft Windows. HS Diploma or GED You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Basic bookkeeping Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills Pay $23-29/hour What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Hourly rate is $20-$24hr. Must possess current US employment authorization; sponsorship not available for this position .EOE

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our client are responsible for general office support, including but not limited to: Managing travel & expenses, including making travel arrangements and processing expenses for team members Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications Proficiency in Word, Excel, PowerPoint and Outlook required Bachelor's degree preferred but not required A minimum of 2 years of work experience in a professional corporate environment New graduates who have a desire to be in the financial services industry are also encouraged to apply Strong written and verbal communication skills Enjoys working in a team environment Polished communication skills Ability to multi-task and work in a fast-paced environment Business professional environment and attire Possess critical thinking skills and good judgment Displays personal pride in work, always striving to do his/her best Chooses to always operate with integrity and transparency

Are you a detail-oriented professional looking to make an impact in a dynamic work environment? We're seeking an Administrative Assistant to support our operations by managing key administrative tasks, ensuring labor compliance, and assisting the accounting department. This full-time role, based in our Chino, CA office, offers flexibility and the chance to grow within a global organization that values innovation, sustainability, and total quality. Key Responsibilities Administrative Support: Organize and maintain filing systems for company documents, ensuring accessibility and confidentiality. Process and track AR releases with accuracy and timely reporting. Assist the Office Manager with administrative tasks and special projects. Labor Compliance Support: Prepare, verify, and transmit Certified Payroll documentation for prevailing wage projects. Monitor subcontractor labor compliance documentation, identify discrepancies, and assist with resolution. Support union audits and labor compliance reviews by coordinating documentation and responses. Qualifications/Requirements Education: High school diploma or equivalent required; Associate's degree in Business or Accounting is a plus. Experience in Construction Industry: Previous administrative experience in payroll, accounting, or labor compliance preferred. Familiarity with California Certified Payroll Reporting and prevailing wage laws is highly desirable. Ethical behavior, strong communication skills and excellent organizational skills to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook). Benefits Flexible Schedule: Part-time hours, Monday through Friday. Work-Life Balance: Enjoy a consistent schedule that complements your personal life. Career Growth Potential: Opportunities to expand your role and grow within our international organization. Collaborative Environment: Be part of a team that values innovation, sustainability, and quality. About Us Belco, part of the global Elecnor Group, is a leading force in Southern California's and Texas's construction industry. With over 25 years of expertise, we combine the stability of an international corporation with local knowledge. Our commitment to innovation, sustainability, and quality is reflected in every project we undertake. Join our team and contribute to cutting-edge projects that are shaping the future of infrastructure in the U.S. Note: Elecnor Belco Electric, Inc. is an Equal Opportunity Employer. All qualified candidates are encouraged to apply.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Job Title: Administrative Assistant The Administrative Assistant will support the day-to-day operations of the organization by providing administrative and clerical support to managers and staff. This role is essential to ensuring smooth internal operations and exceptional customer service. The ideal candidate is organized, proactive, and able to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: Collaborate with managers and team members to ensure administrative tasks are completed efficiently and accurately. Provide front-line customer support, including handling incoming calls and addressing customer inquiries and complaints professionally. Perform general clerical duties including data entry, filing, photocopying, and maintaining records. Assist in training new employees and supporting onboarding processes. Help coordinate and schedule meetings, appointments, and internal communications. Support management with various operational tasks and special projects. Prepare and process documents, reports, and other paperwork as needed. Monitor office supplies and place orders when necessary. Ensure the workplace remains organized and well-maintained. Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Proven experience in an administrative, operations, or customer support role. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle confidential information with discretion. Positive attitude, attention to detail, and a strong sense of initiative. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our client is a top player in the manufacturing sector, specializing in high-quality products and operational efficiency. We are seeking proactive candidates who are ready to start immediately. Location: Fully Onsite in Irvine, CA Job Type: Temp-To-Hire (Transition to permanent after 4 months) Schedule: Monday to Friday, 8:00 AM - 5:00 PM Role Overview: We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the manufacturing industry. In this role, you will be essential in ensuring the smooth operation of the office by providing administrative support to various departments, including production, supply chain, and operations. Key Responsibilities: Provide comprehensive administrative support to different departments within the manufacturing company. Manage executive calendars, schedule meetings, and coordinate appointments with efficiency. Handle phone inquiries, take messages, and route calls appropriately. Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy. Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible. Perform general office duties, including ordering supplies, photocopying, and filing. Assist with special projects and other tasks as assigned by different departments. Collaborate with the production and supply chain teams to ensure timely and efficient operations. Qualifications: Bachelor's or Associate's degree preferred but not required. Minimum of 1 year of experience in an administrative role, preferably in a manufacturing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Ability to work independently as well as part of a team. Must handle sensitive and confidential information with professionalism and discretion. Experience in a manufacturing setting is a plus. Why Join Us? Become a part of a leading manufacturing company recognized for its innovation and industry leadership. Enjoy a collaborative and supportive work environment where your efforts directly impact the success of the company. Opportunity to transition to a permanent position with potential career growth. Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period. If you're eager to contribute to a fast-paced and innovative manufacturing environment, we'd love to hear from you! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

(On-Site) Location: Laguna Hills, CA Schedule: Monday - Thursday 8am to 5pm, Friday 8am to 1:00pm We are a dynamic and growing Property Services company based in Laguna Hills, CA. Our team is passionate about delivering exceptional service and maintaining a collaborative, supportive work environment. We are currently seeking an organized and proactive Administrative Assistant to join us on-site and play a key role in our day-to-day operations. Position Summary: As our Administrative Assistant, you will be the go-to person for administrative support, ensuring the smooth and efficient operation of our office. You'll interact with staff, clients, and vendors while managing a variety of responsibilities with professionalism and confidentiality. Responsibilities: Greet visitors and handle incoming calls with professionalism Maintain organized filing systems (both digital and physical) Customer Service and troubleshooting Schedule meetings, appointments, and conference room bookings Prepare reports, memos, and correspondence as needed Manage office supplies and coordinate with vendors Assist in event planning and staff communications Perform data entry, document formatting, and basic bookkeeping tasks Provide general support to team members and management Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred) Minimum 2 years of administrative or office support experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational and time management skills Excellent written and verbal communication skills Ability to handle sensitive information with discretion Friendly, helpful, and adaptable attitude

A leading construction company is seeking an Administrative Assistant to support operations. This role will work directly with local leadership and assist with a variety of administrative functions to help keep projects and daily tasks on track. Key Responsibilities: Support the Branch Manager and Operations Manager with administrative tasks Answer and route phone calls; provide basic customer support Organize and maintain internal documents, forms, and reports Assist with scheduling, timecard tracking, and document collection Prepare and process basic paperwork related to projects and office operations Help coordinate office supply needs and maintain general office organization Qualifications: 1-2 years of administrative experience; construction or field office experience a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication, organization, and multitasking skills Comfortable working in a fast-paced, team-oriented environment High school diploma or equivalent required