Administrative Assistant Jobs in Suitland, MD

Veteran Firm Seeking a Senior Administrative Support III for an Onsite Assignment in Washington, D.C. My name is Stephen Hrutka. I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain management, and IT Staffing. One of our newest clients is looking to fill a Portfolio Manager role in Washington, DC. The ideal candidate is a Washington, DC Resident with 7 years of demonstrable experience supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. If you're interested, I'll gladly provide more details about the role and further discuss your qualifications. Thanks, Stephen M Hrutka Principal Consultant *************** Executive Summary: HRUCKUS is seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting DoD senior management and a deep understanding of defense protocols, including travel management, technical writing, and security procedures. Position Duties: Serve as the primary administrative point of contact for multiple senior executives and their directorates. Maintain and manage daily calendars, ensuring all operations are timely and professional. Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters. Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials. Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions. Track Directorate expenses to ensure timely action completion. Maintain and update key informational binders related to staff priorities and quarterly requirements. Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements. Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions. Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers. Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information. Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments. Assist with onboarding new personnel, ensuring security protocols, and staff training. Support budget and contract document preparation as needed. Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation. Required Skills: Active Top Secret clearance with SCI. High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience. Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives. At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums. Experience as an action officer for at least five (5) years, with expertise in tracking expenses, staffing packages, and coordinating actions with internal and external customers. Minimum of four (5) years supporting senior executive travel, including foreign travel. Demonstrated ability to write and edit complex information clearly and concisely. Proficient in administrative support for sensitive activities, including SAP and ACCM. Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word). Target Salary Range: $75,000 - $90,000.

Our design firm client is seeking a part-time executive administrative assistant to fill in during a maternity leave absence. The executive assistant will support the design director and CEO to support a range of administrative tasks. This is a part-time opportunity (20-25 hours per week). This is a month-long contract with the potential to extend. Candidates must be able to go into the D.C. office occasionally. Responsibilities Reach out to clients, vendors, and other external parties on behalf of the executives Monitor and manage both personal and professional email inboxes, flagging high-priority messages and ensuring timely responses Schedule and manage personal and business appointments Input and organize information on prospective clients for easy reference and follow-up Assist with family-related needs, including school calendaring, birthday party planning, and online/personal shopping Plan and book all aspects of travel, including flights, accommodations, restaurant reservations, and ground transportation Purchase, package, and send gifts to clients, vendors, and collaborators Vet photographers, coordinate photoshoots, and assemble portfolios and visual materials Oversee general office upkeep, such as watering plants, managing food and supply subscriptions, and ensuring a welcoming workspace Requirements Proficient in using Calendly, Slack, and G-Suite A few years of experience in a similar role

Our client, a high-level professional services firm, is looking for a sharp Executive Assistant to support a busy Principal! If you are an expert scheduler looking for a direct-hire position, apply now! Responsibilities: Manage heavy scheduling for the Principal as well as clients and external stakeholders. Communicate proactively and professionally with clients to resolve schedule conflicts, ensuring accuracy and a seamless client experience. Handle complex travel arrangements for executives and external parties, booking and compiling detailed itineraries. Collaborate with the Marketing and Finance departments on client and project needs. Qualifications: 5+ years of high-level executive support is required; a bachelor's degree is preferred. Experience in professional services is highly desired! Comfortable handling heavy and complex scheduling in a fast-paced environment. Exceptional professionalism and detail orientation. Strong written and verbal communication skills. Compensation/Benefits: $85K-$95K (DOE) + annual performance bonus. Comprehensive benefits package including a 401(K) matching program! Hybrid schedule on-site 3 days/week in the Washington, DC office. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Construction Administrative Assistant Industry: Construction / Administrative Support Pay: $25-$27 per hour (contract-to-hire) / $70K-$80K conversion salary range About Our Client: Addison Group is working with a reputable construction organization in the Bethesda area that is seeking a skilled and proactive Construction Administrative Assistant to support their growing team. This position is contract-to-hire and intended to convert to a permanent role with long-term growth potential. Job Description: This is a great opportunity to join a well-established construction team in an administrative support role where you'll play a key part in coordinating project documentation and streamlining internal processes. The team is looking for someone who can bring energy, accuracy, and organization to the role-and elevate current workflows. Key Responsibilities: Draft and maintain essential project documentation including schedules, contract templates, and work authorizations Coordinate and prepare purchase orders, agreements, and change orders for various projects Monitor and track vendor insurance documentation for compliance purposes Compile bid information and assist project managers with bid evaluations and reporting in Excel Serve as a point of contact for internal team members and vendors, communicating clearly and professionally via phone and email Utilize tools such as Microsoft Excel; familiarity with Procore and/or PDF editing tools is a plus Qualifications: 3-5 years of administrative experience in a construction setting (general contractor, subcontractor, or similar) Bachelor's degree required Proficient in Microsoft Excel and general document management tools Strong organizational skills, attention to detail, and the ability to work across multiple teams Comfortable with a fast-paced, collaborative environment and managing multiple priorities Excellent communication skills-both written and verbal-with an ability to follow up proactively Additional Details: Type: Contract-to-Hire (CTH) Hours: Monday-Friday, 8:30 AM-5:00 PM Onsite: 100% in-office, Bethesda, MD Start Date: Immediate availability preferred; 1-2 week notice periods accepted Interview Process: Round 1: Virtual interview with department leads Round 2: Onsite interview with key leadership Perks: Opportunity for long-term placement with a stable and growing organization Comprehensive benefits upon conversion Collaborative team environment with exposure to senior leadership Competitive compensation with room for salary growth upon permanent hire Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients' success. FM Talent is currently seeking an Executive Assistant to support our valued customer in Falls Church, VA. Position Summary The Executive Assistant performs high-level administrative, clerical, logistical, and travel support functions for the CEO. By effectively maximizing the CEO's time, managing information and communications, and implementing successful systems, the incumbent empowers the successful performance of the CEO. This role requires steadfast professionalism, meticulous attention to detail, flexibility, and confidence in execution. Measures of Success • Optimizing the CEO's time to enable their focus on high-level strategy issues and initiatives • Understanding and representing the voice and priorities of the CEO in all communications, presentations, and PR opportunities • Building productive working relationships with staff, vendors, and partners • Timely and error-free processing of contracts, invoices, and expenses Competencies Adaptability - Employee is open to new ideas and ways of doing business and adopts change willingly. Business Mindset - Employee is knowledgeable of the financial, operational, and business concepts of the business, and is comfortable with the data-driven aspects of business operations. Compelling Communication - Employee communicates directly and provides meaningful information to others to generate support. Continuous Improvement - Employee seeks opportunities to improve current processes, systems, and methods to promote reliability, quality, and efficiency of output. Customer Service - Employee delivers exceptional customer service. Delivering Results - Employee commits to achieving objectives, holds oneself accountable, and follows through. Learning Agility - Employee learns quickly and applies newly learned information and skills to innovate, adapt, and uses feedback to improve. Makes Sound Decisions - Employee makes sound decisions in a timely and confident manner. Planning & Organizing - Employee engages in logical and systemic thinking to develop meaningful plans for executing goals. Relationship Management - Employee builds and maintains meaningful and positive connections with others inside or outside of the organization. Resilience - Employee responds to challenges with composure, optimism, and hardiness; employee perseveres and exhibits healthy stress management strategies. Teamwork and collaboration - Employee cooperates with others through mutual trust and accountability to accomplish shared objectives. Responsibilities/ Essential Functions To perform this job successfully, each essential duty and responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform essential functions. Other duties may be assigned to meet business needs. 1.General Administration & Communications (40%) • Serve as the primary point of contact for the CEO to internal and external parties. Foster productive relationships on behalf of the CEO. • Manage the flow of information and maintain awareness of correspondence in/out of the CEO's office. Mange email, mail, and phone calls. As directed, communicate on behalf of the CEO. • Implement and enhance systems and processes to increase accuracy, efficiency, and quality of output from the office of the CEO. • Exhibit sound judgement, make decisions, and anticipate and solve problems to move work forward and free time for the CEO. Exercise discretion and confidentiality critical to the role. • Manage media and PR opportunities for the CEO in coordination with the Marketing department and media outlets. Preview and edit scripts, talking points, and social media posts for messaging and tone to reflect the voice of the CEO. • Prepare or review/edit presentation decks and other materials for the CEO. • Conduct research, synthesize findings, and furnish relevant articles and resources for the CEO. • Organize CEO files and furnish documents to the CEO upon request. • Maintain the database of CEO accounts, memberships, and subscriptions. Track and process renewals of CEO memberships, credentials, and licensing. • Troubleshoot technology issues for the CEO, offering direct support as well as liaising with IT. • As directed, sign documents on behalf of the CEO. 2. Scheduling & Travel (35%) • Maximize the CEO's time by managing demanding calendar priorities and strategically scheduling meetings to impact meaningful and productive outcomes. • Equip CEO and other meeting participants in advance with agendas, objectives, and materials. • Manage adjustments to the CEO's calendar, often on short notice, to ensure timely updates and good communication with other meeting participants. • Plan for the CEO's participation in annual industry and professional development conferences as well as speaking engagements. Manage event registration and logistics. • Coordinate flights, lodging, ground transportation, and all other aspects of CEO's travel. • Provide detailed travel itineraries and ensure all information is easily accessible. 3. Meeting & Event Coordination (15%) • Coordinate meetings and events as requested by the CEO. • Serve as a member of the Social Committee helping to coordinate all-staff events, including the annual holiday party, company picnic, Nationals baseball game outing, staff luncheon, et al. • Support the CEO with components of meeting and event coordination for: • Annual Board Meeting • Quarterly & Special Board Meetings • Semi-Annual Carrier Meeting • Leadership & Other Meetings 4.Expenses & Contracts Tracking (10%) • Track and maintain records of CEO expenses, invoices, and receipts. • Prepare weekly CEO expense reimbursement reports and monthly CEO credit card reconciliations. • Track and coordinate CEO review and approval of contracts according to company policy and process. As directed, execute contracts on behalf of the CEO. Education and Experience • Bachelor's degree required • 5+ years of experience partnering with senior executives, preferably in a fast-paced and growth-oriented environment • Familiarity with business operations, including exposure to corporate finance, HR, marketing • Experience managing projects and meetings/events • Demonstrated success building and maintaining productive relationships • Experience with public relations and social media, preferably including involvement with crafting compelling messaging • Proficiency with Outlook calendar scheduling and seamlessly juggling demanding calendars Required Skills • Advanced proficiency with Microsoft Office, facility with personal technology, and ability to quickly learn new software • Excellent verbal and written communication skills • Exceptional attention to detail • Strong sense of personal responsibility and proactive nature • Impeccable judgement and professionalism • Strong social awareness, including the ability to serve as a gatekeeper to the CEO while maintaining collegial relationships • Adaptability and flexibility • Customer service mindset If you feel you are well qualified for this position, you may advance yourself to the next step of our process by completing a one-way interview. This will give the hiring manager quicker access to your qualifications and you will receive feedback regarding the next steps within days of completing this step. Click here to get started: One-way video interview Otherwise, you may wait for our hiring team to review your resume and contact you regarding next steps.

We are looking for a well organized person who has experience with organizing bills, corporate documents, and other exec/personal assistance background. Bookkeeping skills a plus. Comfortable with learning and using technology Experience with lead or pipeline tracking a plus. Must be able to come to the Vienna, VA area once a week. Occasional part-time under a 1099 contract, in person in the Vienna VA. area.

The Executive Assistant is responsible for providing administrative and strategic support to the Managing Principals. This position manages a wide range of administrative and operational tasks in a fast-paced environment. The Executive Assistant will ensure the executive's time is efficiently managed and will provide key support in driving the business forward. Essential Duties & Responsibilities Manage and prioritize the executive's calendar, including scheduling internal and external meetings, site visits, and travel. Ensure the executive is informed of upcoming commitments and any conflicts or changes. Prepare, edit and proof correspondence, reports, presentations, and other materials for executive review. Organize, prepare agendas, coordinate attendees and manage logistics for internal and external meetings with project teams, contractors, and clients. Prepare and submit executives expense reports and reconcile credit card statements for processing and reimbursements. Organize and manage travel arrangements, including flights, accommodation, ground transportation, and site logistics. Handle confidential information with a high degree of integrity and discretion. Maintain a high level of professionalism when managing sensitive communications and executive decisions. Provide support to ensure the smooth functioning of the corporate office, including maintaining office equipment, ordering supplies and coordinating with the building's property management and security teams. Provide back-up telephone and front desk coverage weekly when needed. Build and maintain strong relationships with internal and external stakeholders, including employees, clients, vendors, and subcontractors. Ensuring clear and effective communication. Ensure that all interactions and communications reflect a professional image of the company. Handle special projects and tasks as assigned to support various initiatives and goals. Knowledge, Experience, and Special Skills Required Three (3) to five (5) years in an executive assistant role preferably supporting senior management. High school diploma or equivalent; associate or bachelor's degree in business administration or a related field is a plus. Exceptional organizational and time management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Procore and Bluebeam is a plus. Strong attention to detail and ability to multitask. Wage Transparency In accordance with the Maryland Wage Transparency Law, the base salary range for this position is: $75,000.00 - $90,000.00 Coakley & Williams Construction offers a comprehensive total compensation and benefits package that includes health, dental and vision coverage, employer-matched 401(k), paid time off and holidays, performance-based bonuses, wellness program, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training. Job Demands May be exposed to heavy machinery/equipment, hazardous chemicals and extreme weather conditions. A minimum of 40 hours per week is required. Works hours will vary depending on project specifications, and may involve overtime, weekends and night work. The above statements are intended to describe the general nature and level of the work required. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job. Successful candidates will seek additional duties to master. Coakley & Williams Construction is an Equal Opportunity and Affirmative Action Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veterans' status, or any other status prohibited by applicable national, federal, state, or local law. Coakley & Williams promote a drug-free workplace.

This person will provide direct support to our Managing Partners & Office Services department, working collaboratively across both organizations. Experience: 1-3 years as an administrative assistant Core responsibilities: Scheduling, preparing decks, managing travel reports and travel coordination, calendar management, expense management, event coordination, and onboarding support Skills: Highly organized, strong communication skills, excellent attention to detail, tech-savvy, proactive and resourceful, professional, etc

In this temporary Office Assistant role, you will provide facilities, receptionist, and administrative support in a highly professional environment. By providing help wherever it may be needed-from telephone coverage, managing office supplies, assisting with meeting setup, and ensuring conference rooms are in order, to coordinating any other facilities issues-this role is essential to maintaining the ease and professionalism of this high-foot-traffic association. If you possess superior white-glove customer service, are trusted to complete tasks effectively and efficiently, and are seeking a long-term temporary opportunity, this may be the role for you! Key Responsibilities: Provide facilities support and front desk coverage as needed. Provide a high level of professionalism on the phone and in person to callers and guests. Welcome guests and monitor those coming in and out of the office. Regularly monitor the office space and prepare conference rooms for meetings by moving desks, hanging pictures, or setting up presentation materials. Keep a neat and tidy workspace; monitor office supplies and restock when necessary. Proactively respond to issues and call maintenance professionals to address issues relating to the office. Assist with essential administrative duties by supporting leaders with scheduling and expense reports. Flexibility to sit at the front desk when needed. Why You'll Love Working Here: Gain behind-the-scenes insight into a fast-paced association. Must be willing to complete weekly PCR testing. This is a long-term temporary role for three-to-five months. What We're Looking For: Professional. You have experience supporting offices in receptionist and facilities functions and communicate with others professionally. Personable. You are friendly, welcoming, and are comfortable sitting at the front desk. Office know-how. You see no ask as too big or too small and enjoy ensuring shared spaces are tidy, welcoming and organized. People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Our client is a family owned and operated, full service, rapidly growing commercial flooring company serving the Virginia, Maryland and DC area for 9+ years. We specialize in providing new installation, replacement and/or repair of an extensive selection of commercial flooring, while simultaneously accommodating time frames specific to each client's needs and ensuring 100% customer satisfaction. Our team includes estimators, project managers, assistant project managers and installers with a combined total of 35+ years within the commercial flooring industry. Pride in workmanship and efficiency is a company-wide commitment that allows our client to consistently deliver high quality flooring service to our valued customers. We work with a variety of clients; including General Contractors, private owners, property management companies and major corporations. Job Title: Project Assistant (Full Time) Salary: Benefits including Medical, Dental and 401K Position Requirements: - Arrive promptly and ready to start work each day - Maintain professional office etiquette and attire - Highly motivated, energetic individual with an eagerness to learn and a "Can Do" attitude - High attention to detail and very organized - Ability to work independently and efficiently, while also able to work well within a team setting - Ability to multitask, prioritize and exhibit excellent time management skills - Must have dependable transportation Position Responsibilities: - Maintain email inbox and respond promptly to emails - Receiving and Sending UPS/FedEx packages - Filing, organizing and maintaining project folders - Maintaining and organizing our Design Center - Data Entry using RFMS, Excel and Word ; (Proficiency in Excel and Word is required) - Knowledge of RFMS & Measure a Plus but not required - Maintaining/Updating Company Calendar with Accuracy - Ordering and Tracking Samples for Submittals with Accuracy - Create and Assemble Submittal Packages for Project Manager Review - Assemble and submit closeout packages - Internet research is a VERY integral part of this position and the ability to utilize the internet to research various types of information is VITAL - Experience with in the Flooring Industry is preferred but not required Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer (EOE) who will provide equal employment opportunity to employees and applicants for employment without regard to race, ethnicity, religion, color, sex, pregnancy, national origin, age, veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability.

Support project teams by managing workflows from bid initiation to project completion. Maintain clear communication with subcontractors, suppliers, and county agencies to ensure smooth project execution. Responsibilities of the Project Assistant: Order and distribute bid documents; manage contact databases. Maintain architectural drawing lists and assist in bid proposal preparation. Process contracts, purchase orders, and change orders. Organize filing systems and track submittals to architects/engineers. Provide logistical and daily support to Project Managers and Superintendents. Collect warranty and close-out documentation; prepare manuals for clients. Distribute as-built drawings and archive project documents. Perform other administrative tasks as assigned to support the team. Qualifications of the Project Assistant: Bachelor's degree required Experience working with construction contracts, proposals, and bids preferred Strong organizational and communication skills. Detail-oriented and proactive with the ability to manage multiple priorities. Database management experience is a plus.

Executive Assistant to the President & Executive Team Company: Confidential (Real Estate Investment and Property Management Firm) The Christopher Group is partnering with a leading real estate investment and property management firm, known for its stable leadership and strong tenure. We are recruiting an Executive Assistant to support the President and Founder, as well as the executive team. If you're highly organized, thrive in a fast-paced environment, and are ready to work with a dynamic leadership team, this is an exciting opportunity! What You'll Do: Executive Support: Manage the day-to-day calendars of the President and executive team, ensuring optimal time management and prioritization. Meeting Preparation: Assist with preparations for meetings by drafting documents, creating slides, and organizing materials. Email & Communication Management: Handle email correspondence, draft responses, and manage document requests on behalf of executives. Organizational Support: Keep executives organized by managing logistics and administrative needs, helping them stay focused on key business objectives. Who You Are: Professional Background: You hold a Bachelor's degree or equivalent experience and have a strong track record of supporting high-level executives. Organized & Detail-Oriented: You are meticulous, able to handle multiple priorities with precision, and know how to follow up without missing a beat. Tech-Savvy: You're proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and can easily learn new tools to streamline workflows. Excellent Communicator: Your written and verbal communication skills are top-notch, and you're confident in drafting formal documents and managing professional interactions. Why This Opportunity? Join a stable, well-respected real estate investment and property management firm with a long history of success. Work closely with an executive team that values collaboration, transparency, and personal growth. Enjoy a dynamic, onsite role that offers exposure to senior leadership and ample opportunities to make an impact. If you're ready to provide top-level executive support and contribute to the success of an esteemed leadership team, we encourage you to apply!

Full Job Description The MICUA Executive Assistant handles a broad range of duties that support and enhance the operation of a seven-person team. Responsibilities include: office administration; coordination and scheduling of meetings and events; compilation and submission of documents and publications; letter-writing and handling of other correspondence; web and social media-based support; and assistance with special projects. MICUA provides public policy leadership in support of independent higher education, fosters cooperative efforts among member institutions and Maryland's public colleges and universities, and serves as a liaison between its member campuses and the state and federal governments. Specific Duties: Serve as the primary scheduler and coordinator for a small office and effectively and efficiently organize the office calendar Answer and direct phone calls Receive, sort, distribute, and log mail Reply to email, telephone, and face-to-face inquiries Prepare and distribute written correspondence Maintain contact lists and directories for key positions at 13 colleges Develop and maintain electronic and manual filing systems Maintain office supplies inventory Provide logistical support for MICUA Board of Trustees and affinity group meetings Schedule, organize, and arrange meetings with campuses, legislators, college presidents, and other key constituents Take accurate minutes of meetings Prepare written materials for meetings, including agendas, presentations, and briefing books Help plan and organize annual events such as overnight retreats and student advocacy days in Annapolis Work on special projects in collaboration with other MICUA staff members, including communications, research and policy, government affairs, and campus relations Maintain a legislative database and review bills and testimony during the legislative session Edit, format, finalize and submit legislative testimony Assist in the drafting and preparation of reports Help maintain and update MICUA's social media accounts and website Perform other duties as assigned Qualifications: A bachelor's degree is required 3-5 years of professional work experience in a professional office, nonprofit, or corporate environment in roles requiring independent judgment, written communication, and collaboration is preferred Curiosity and an interest in learning about the core functions of a higher education advocacy organization Excellent interpersonal and both written and verbal communications skills Ability to work well as part of a team Strong organizational, planning, and time management skills Ability to multi-task and prioritize Attention to detail and problem-solving skills Experience with social media platforms Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint Proficient in Adobe Acrobat Pro The position is salaried between $50,000 and $60,000, and offers a full range of benefits, including health, dental, vision, long-term disability, and life insurance. MICUA does not discriminate against any protected class under federal, state, or local law in recruitment, admission and access to, or employment with the organization. MICUA provides flexible work hours with the opportunity for both in person (at least 3 days per week) and telework engagement. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Tuition reimbursement Vision insurance Schedule: Monday to Friday Ability to Commute: Annapolis, MD 21401 (Required) Work Location: In person For more information about the organization visit ************** Interested parties should submit a letter of interest and resume to Ashley Swift, Manager of Business Operations, at ****************. Application Deadline: June 20, 2025 Please note: Applications will be reviewed and interviews may be conducted on a rolling basis prior to the deadline. Early submission is strongly encouraged.

Job Title: Administrative Assistant 📍 🕒 Schedule: Full-Time | Monday-Friday, 7:00 AM - 3:30 PM 💵 Pay Rate: $21 - $24/hour (based on experience) 💼 Industry: Construction 📣 Contract-to-Hire Opportunity via Ultimate Staffing Services Overview: Our client, a well-established and respected construction firm in Annapolis, MD, is seeking a highly organized and detail-oriented Administrative Assistant with prior experience in the construction industry. This is a fantastic opportunity for someone who thrives in a fast-paced, team-oriented environment and is ready to support a growing operation. Key Responsibilities: Maintain and organize physical and digital filing systems Update, track, and manage construction contracts and related documentation Provide administrative support to the accounting department, including assistance with Accounts Payable (AP) tasks Respond to inquiries from clients and vendors professionally and promptly Facilitate clear communication across departments, ensuring alignment and timely information sharing Perform general administrative tasks such as data entry, document preparation, and internal coordination Requirements: Previous administrative experience in the construction industry is required Strong understanding of construction documentation and terminology Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent written and verbal communication skills Ability to multitask and prioritize deadlines in a dynamic work environment High attention to detail and strong organizational skills QuickBooks experience is a plus Why You'll Love This Role: Friendly, collaborative team environment Opportunity to contribute to impactful construction projects All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Maven Wealth Management is hiring for an administrative assistant position who will work directly with financial advisors . The individual must have wealth management / financial advisory experience and must have worked as an assistant to financial advisors in the past. Please do not apply if you've never worked as an administrative assistant to Financial Advisors.

Shift: Monday-Friday, 40 hours/week (100% Onsite) Duration: 2-3 months contract Dress Code: Business Casual Key Responsibilities: • Greet visitors and route phone calls professionally • Reserve and set up conference rooms; assist with catering needs • Sort and distribute mail and packages • Maintain cleanliness and order of the reception area • Track and restock office supplies • Provide general administrative support to the office Requirements: • 1-2 years of receptionist or administrative support experience • Strong communication and interpersonal skills • Professional demeanor and punctuality • Ability to multitask in a fast-paced environment • Proficiency in Microsoft Outlook and Word

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Job Description Seeking an IP Assistant for a full-time role in Washington, DC. Responsibilities: Assist with the preparation of court filings and organization of pleadings, memoranda, discovery and other legal documents Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments Coordinate travel and meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials Organize and maintain attorney contacts and calendars Input, review, edit, and update attorney time entries and print reports Ensure all client communications are relayed accurately and timely Organize and maintain paper and electronic files in accordance with Firm records retention policies Completes training to assist attorneys with monitoring docket and prepare for deadlines Completes core training/cross-training, skills assessments, and related development in all IP Requirements High school degree or equivalent required; Bachelor’s degree or paralegal certificate preferred Proficiency in Microsoft Outlook and Office programs, such as, Word, Excel, PowerPoint; familiarity or willingness to learn databases; familiarity with the Internet/Intranet and using the internet for research. Excellent attention to detail Excellent organizational skills and ability to efficiently handle multiple tasks Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required

Why You Want to Work Here: We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing accounting team. This is an excellent opportunity for someone looking to start their career in billing or accounting. While previous billing experience is helpful, it is not required; we're looking for someone with a strong work ethic, attention to detail, and a willingness to learn. As an Administrative Assistant, you will play a key role in supporting the preparation, organization, and execution of our billing processes. This position involves a high volume of paperwork, data matching, and administrative tasks. It's ideal for someone who thrives in a structured, process-driven environment and enjoys working behind the scenes to keep things running smoothly. Key Responsibilities of the Administrative Assistant: Prepare and organize weekly billing folders to support the Billing team Match material invoices to corresponding purchase orders and flag any discrepancies Print, file, and maintain documentation for job-specific billing folders Assist with preparing and printing invoices Communicate with internal teams to ensure accuracy and alignment across departments Serve as a backup to the primary billing team member when needed Qualifications of the Administrative Assistant: High school diploma or equivalent required; associate or bachelor's degree a plus Prior experience in billing, accounts payable, or administrative support is preferred but not required Strong attention to detail and organizational skills Comfortable working with a high volume of paperwork and repetitive tasks Excellent communication skills and ability to work well with others Self-starter with a proactive attitude and willingness to take initiative