Administrative Assistant Jobs in Wheaton, MD

Veteran Firm Seeking a Senior Administrative Support III for an Onsite Assignment in Washington, D.C. My name is Stephen Hrutka. I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain management, and IT Staffing. One of our newest clients is looking to fill a Portfolio Manager role in Washington, DC. The ideal candidate is a Washington, DC Resident with 7 years of demonstrable experience supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. If you're interested, I'll gladly provide more details about the role and further discuss your qualifications. Thanks, Stephen M Hrutka Principal Consultant *************** Executive Summary: HRUCKUS is seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting DoD senior management and a deep understanding of defense protocols, including travel management, technical writing, and security procedures. Position Duties: Serve as the primary administrative point of contact for multiple senior executives and their directorates. Maintain and manage daily calendars, ensuring all operations are timely and professional. Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters. Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials. Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions. Track Directorate expenses to ensure timely action completion. Maintain and update key informational binders related to staff priorities and quarterly requirements. Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements. Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to the appropriate divisions. Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers. Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information. Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments. Assist with onboarding new personnel, ensuring security protocols, and staff training. Support budget and contract document preparation as needed. Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation. Required Skills: Active Top Secret clearance with SCI. High school diploma and a minimum of seven (7) years of demonstrated DoD administrative experience. Minimum of five (5) years supporting DoD Senior Management, including managing executive calendars, answering phones, and preparing briefings. Minimum of five (5) years of experience managing multiple administrative programs and evaluating project objectives. At least five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums. Experience as an action officer for at least five (5) years, with expertise in tracking expenses, staffing packages, and coordinating actions with internal and external customers. Minimum of four (5) years supporting senior executive travel, including foreign travel. Demonstrated ability to write and edit complex information clearly and concisely. Proficient in administrative support for sensitive activities, including SAP and ACCM. Expert proficiency with Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word). Target Salary Range: $75,000 - $90,000.

Our design firm client is seeking a part-time executive administrative assistant to fill in during a maternity leave absence. The executive assistant will support the design director and CEO to support a range of administrative tasks. This is a part-time opportunity (20-25 hours per week). This is a month-long contract with the potential to extend. Candidates must be able to go into the D.C. office occasionally. Responsibilities Reach out to clients, vendors, and other external parties on behalf of the executives Monitor and manage both personal and professional email inboxes, flagging high-priority messages and ensuring timely responses Schedule and manage personal and business appointments Input and organize information on prospective clients for easy reference and follow-up Assist with family-related needs, including school calendaring, birthday party planning, and online/personal shopping Plan and book all aspects of travel, including flights, accommodations, restaurant reservations, and ground transportation Purchase, package, and send gifts to clients, vendors, and collaborators Vet photographers, coordinate photoshoots, and assemble portfolios and visual materials Oversee general office upkeep, such as watering plants, managing food and supply subscriptions, and ensuring a welcoming workspace Requirements Proficient in using Calendly, Slack, and G-Suite A few years of experience in a similar role

Our client, a high-level professional services firm, is looking for a sharp Executive Assistant to support a busy Principal! If you are an expert scheduler looking for a direct-hire position, apply now! Responsibilities: Manage heavy scheduling for the Principal as well as clients and external stakeholders. Communicate proactively and professionally with clients to resolve schedule conflicts, ensuring accuracy and a seamless client experience. Handle complex travel arrangements for executives and external parties, booking and compiling detailed itineraries. Collaborate with the Marketing and Finance departments on client and project needs. Qualifications: 5+ years of high-level executive support is required; a bachelor's degree is preferred. Experience in professional services is highly desired! Comfortable handling heavy and complex scheduling in a fast-paced environment. Exceptional professionalism and detail orientation. Strong written and verbal communication skills. Compensation/Benefits: $85K-$95K (DOE) + annual performance bonus. Comprehensive benefits package including a 401(K) matching program! Hybrid schedule on-site 3 days/week in the Washington, DC office. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Construction Administrative Assistant Industry: Construction / Administrative Support Pay: $25-$27 per hour (contract-to-hire) / $70K-$80K conversion salary range About Our Client: Addison Group is working with a reputable construction organization in the Bethesda area that is seeking a skilled and proactive Construction Administrative Assistant to support their growing team. This position is contract-to-hire and intended to convert to a permanent role with long-term growth potential. Job Description: This is a great opportunity to join a well-established construction team in an administrative support role where you'll play a key part in coordinating project documentation and streamlining internal processes. The team is looking for someone who can bring energy, accuracy, and organization to the role-and elevate current workflows. Key Responsibilities: Draft and maintain essential project documentation including schedules, contract templates, and work authorizations Coordinate and prepare purchase orders, agreements, and change orders for various projects Monitor and track vendor insurance documentation for compliance purposes Compile bid information and assist project managers with bid evaluations and reporting in Excel Serve as a point of contact for internal team members and vendors, communicating clearly and professionally via phone and email Utilize tools such as Microsoft Excel; familiarity with Procore and/or PDF editing tools is a plus Qualifications: 3-5 years of administrative experience in a construction setting (general contractor, subcontractor, or similar) Bachelor's degree required Proficient in Microsoft Excel and general document management tools Strong organizational skills, attention to detail, and the ability to work across multiple teams Comfortable with a fast-paced, collaborative environment and managing multiple priorities Excellent communication skills-both written and verbal-with an ability to follow up proactively Additional Details: Type: Contract-to-Hire (CTH) Hours: Monday-Friday, 8:30 AM-5:00 PM Onsite: 100% in-office, Bethesda, MD Start Date: Immediate availability preferred; 1-2 week notice periods accepted Interview Process: Round 1: Virtual interview with department leads Round 2: Onsite interview with key leadership Perks: Opportunity for long-term placement with a stable and growing organization Comprehensive benefits upon conversion Collaborative team environment with exposure to senior leadership Competitive compensation with room for salary growth upon permanent hire Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

We are looking for a well organized person who has experience with organizing bills, corporate documents, and other exec/personal assistance background. Bookkeeping skills a plus. Comfortable with learning and using technology Experience with lead or pipeline tracking a plus. Must be able to come to the Vienna, VA area once a week. Occasional part-time under a 1099 contract, in person in the Vienna VA. area.

Our client is a family owned and operated, full service, rapidly growing commercial flooring company serving the Virginia, Maryland and DC area for 9+ years. We specialize in providing new installation, replacement and/or repair of an extensive selection of commercial flooring, while simultaneously accommodating time frames specific to each client's needs and ensuring 100% customer satisfaction. Our team includes estimators, project managers, assistant project managers and installers with a combined total of 35+ years within the commercial flooring industry. Pride in workmanship and efficiency is a company-wide commitment that allows our client to consistently deliver high quality flooring service to our valued customers. We work with a variety of clients; including General Contractors, private owners, property management companies and major corporations. Job Title: Project Assistant (Full Time) Salary: Benefits including Medical, Dental and 401K Position Requirements: - Arrive promptly and ready to start work each day - Maintain professional office etiquette and attire - Highly motivated, energetic individual with an eagerness to learn and a "Can Do" attitude - High attention to detail and very organized - Ability to work independently and efficiently, while also able to work well within a team setting - Ability to multitask, prioritize and exhibit excellent time management skills - Must have dependable transportation Position Responsibilities: - Maintain email inbox and respond promptly to emails - Receiving and Sending UPS/FedEx packages - Filing, organizing and maintaining project folders - Maintaining and organizing our Design Center - Data Entry using RFMS, Excel and Word ; (Proficiency in Excel and Word is required) - Knowledge of RFMS & Measure a Plus but not required - Maintaining/Updating Company Calendar with Accuracy - Ordering and Tracking Samples for Submittals with Accuracy - Create and Assemble Submittal Packages for Project Manager Review - Assemble and submit closeout packages - Internet research is a VERY integral part of this position and the ability to utilize the internet to research various types of information is VITAL - Experience with in the Flooring Industry is preferred but not required Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer (EOE) who will provide equal employment opportunity to employees and applicants for employment without regard to race, ethnicity, religion, color, sex, pregnancy, national origin, age, veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability.

This person will provide direct support to our Managing Partners & Office Services department, working collaboratively across both organizations. Experience: 1-3 years as an administrative assistant Core responsibilities: Scheduling, preparing decks, managing travel reports and travel coordination, calendar management, expense management, event coordination, and onboarding support Skills: Highly organized, strong communication skills, excellent attention to detail, tech-savvy, proactive and resourceful, professional, etc

Support project teams by managing workflows from bid initiation to project completion. Maintain clear communication with subcontractors, suppliers, and county agencies to ensure smooth project execution. Responsibilities of the Project Assistant: Order and distribute bid documents; manage contact databases. Maintain architectural drawing lists and assist in bid proposal preparation. Process contracts, purchase orders, and change orders. Organize filing systems and track submittals to architects/engineers. Provide logistical and daily support to Project Managers and Superintendents. Collect warranty and close-out documentation; prepare manuals for clients. Distribute as-built drawings and archive project documents. Perform other administrative tasks as assigned to support the team. Qualifications of the Project Assistant: Bachelor's degree required Experience working with construction contracts, proposals, and bids preferred Strong organizational and communication skills. Detail-oriented and proactive with the ability to manage multiple priorities. Database management experience is a plus.

In this temporary Office Assistant role, you will provide facilities, receptionist, and administrative support in a highly professional environment. By providing help wherever it may be needed-from telephone coverage, managing office supplies, assisting with meeting setup, and ensuring conference rooms are in order, to coordinating any other facilities issues-this role is essential to maintaining the ease and professionalism of this high-foot-traffic association. If you possess superior white-glove customer service, are trusted to complete tasks effectively and efficiently, and are seeking a long-term temporary opportunity, this may be the role for you! Key Responsibilities: Provide facilities support and front desk coverage as needed. Provide a high level of professionalism on the phone and in person to callers and guests. Welcome guests and monitor those coming in and out of the office. Regularly monitor the office space and prepare conference rooms for meetings by moving desks, hanging pictures, or setting up presentation materials. Keep a neat and tidy workspace; monitor office supplies and restock when necessary. Proactively respond to issues and call maintenance professionals to address issues relating to the office. Assist with essential administrative duties by supporting leaders with scheduling and expense reports. Flexibility to sit at the front desk when needed. Why You'll Love Working Here: Gain behind-the-scenes insight into a fast-paced association. Must be willing to complete weekly PCR testing. This is a long-term temporary role for three-to-five months. What We're Looking For: Professional. You have experience supporting offices in receptionist and facilities functions and communicate with others professionally. Personable. You are friendly, welcoming, and are comfortable sitting at the front desk. Office know-how. You see no ask as too big or too small and enjoy ensuring shared spaces are tidy, welcoming and organized. People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Ultimate Staffing is hiring for a Administrative Assistant (with Data Entry and Excel skills) in Baltimore, Maryland! This is a full time, in-person, Contract/Temporary position scheduled to last over 6 months. If you are looking to further your office-support and administrative experience, apply today! Key Responsibilities * Answer incoming calls and route questions and updates appropriately * Update excel files to input and maintain accurate information * Administrative support to different departments and senior leaders * Look ahead and anticipate office needs in order to keep processes running smoothly Qualifications * Attention to detail and the ability to communicate effectively, think critically, and problem-solve * Recent experience working in an administrative or office position with similar responsibilities * Must be comfortable working in Excel for data entry and formatting * Proficiency in computer systems including Microsoft office * Ability to multi-task in a fast-paced environment with a high degree of accuracy * Professionalism and discretion when handling sensitive or confidential information Compensation and Hours * This is an hourly position paying about $19-20/hr depending on experience * Hours for this position are 8 am to 4 pm * This is an in-person, full time position in Baltimore City * Assignment is contract/temporary for now, scheduled to last 6 months+ Apply today to be considered for this immediate position! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Fresh Baguette is a fast-growing, artisanal bakery known for its high-quality standards and modern atmosphere. The company was founded in Bethesda, MD in 2013, to bring fresh, made-from-scratch organic breads, pastries, sweets, and croissant items inspired by bakeries in France to the DMV area. We have expanded to eight retail locations, two production bakeries, and a thriving wholesale business. We serve coffee shops, restaurants, hotels, and grocery stores with fresh products every day, 365 days a year. Our mission is to offer our customers unique moments of indulgence that are delicious to every sense. We are passionate about quality and take great pride in everything we do. This value is evident in everything we do, from the smell of scratch-made artisanal croissants and organic bread baking fresh throughout the day to the beauty of hand-crafted pastries, delicious coffee, and savory creations delivered in a warm and inviting atmosphere. Bookkeeping & Administrative Assistant Location: Fresh Baguette Germantown Headquarters (19548 Amaranth Drive, Germantown, MD 20874) Schedule: Monday-Friday | 9:00AM-5:30PM Pay Range: $20.00-$24.00/hour About the Role We're seeking a detail-oriented Bookkeeping & Administrative Assistant to support the daily financial, administrative, and recruiting operations at our Germantown headquarters. This is a hands-on, in-person position supporting our Accounting, HR, and Admin teams. This role is ideal for someone early in their career-such as a recent graduate in Accounting or Finance-who wants to gain meaningful experience in a growing company and apply their education in a real-world setting. It's also a great fit for candidates with 1+ years of relevant experience looking to expand their skill set in a collaborative environment. You'll be part of an entrepreneurial, fast-evolving company, where systems and priorities shift as we scale. We're looking for someone adaptable, proactive, and excited to grow with us. Key ResponsibilitiesBookkeeping & Payroll Support Create journal entries, invoices, checks, and deposits Assist with accounts payable/receivable and bank reconciliations Track and categorize expenses Support payroll preparation and journal entry reconciliation Coordinate with external accountants to resolve discrepancies Administrative Support Maintain and restock office supply inventory Answer phone calls and general inquiries professionally Organize digital and paper files; perform data entry Recruiting Support Post and promote job openings Help screen candidates and schedule interviews (phone confidence required) Assist with onboarding paperwork and applicant tracking What You Bring EITHER: Minimum 1 year of hands-on experience in bookkeeping/accounting OR a degree in Accounting, Finance, or a related field (Associate's or Bachelor's) Familiarity with QuickBooks Online or similar software (preferred) Proficiency in Microsoft Office, especially Excel Excellent organizational and communication skills High attention to detail and ability to multitask A proactive mindset and comfort working independently Flexibility and enthusiasm for working in a growing, changing environment Note: This role may be especially well-suited for early-career professionals seeking exposure across accounting, HR, and operations in a supportive, fast-paced company. Why Join Us? Competitive hourly pay: $20.00-$24.00/hour Full-time weekday schedule (no weekends) Health insurance after 90 days Paid time off + 401(k) with employer match 40% employee discount + free lunch Anniversary gift card Supportive, tight-knit team with room for growth and mentorship Important Notes This is a full-time, on-site role in Germantown, MD We are only reviewing candidates who meet the required education or experience Applicants without relevant accounting/bookkeeping education or experience will not be considered Adaptability is essential - our company is growing, and this role evolves with it The pay range for this role is: 20 - 24 USD per hour(Fresh Baguette Rockville Center (Germantown)) PI4173979abb83-26***********8

Maven Wealth Management is hiring for an administrative assistant position who will work directly with financial advisors . The individual must have wealth management / financial advisory experience and must have worked as an assistant to financial advisors in the past. Please do not apply if you've never worked as an administrative assistant to Financial Advisors.

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Shift: Monday-Friday, 40 hours/week (100% Onsite) Duration: 2-3 months contract Dress Code: Business Casual Key Responsibilities: • Greet visitors and route phone calls professionally • Reserve and set up conference rooms; assist with catering needs • Sort and distribute mail and packages • Maintain cleanliness and order of the reception area • Track and restock office supplies • Provide general administrative support to the office Requirements: • 1-2 years of receptionist or administrative support experience • Strong communication and interpersonal skills • Professional demeanor and punctuality • Ability to multitask in a fast-paced environment • Proficiency in Microsoft Outlook and Word

Job Description Seeking an IP Assistant for a full-time role in Washington, DC. Responsibilities: Assist with the preparation of court filings and organization of pleadings, memoranda, discovery and other legal documents Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments Coordinate travel and meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials Organize and maintain attorney contacts and calendars Input, review, edit, and update attorney time entries and print reports Ensure all client communications are relayed accurately and timely Organize and maintain paper and electronic files in accordance with Firm records retention policies Completes training to assist attorneys with monitoring docket and prepare for deadlines Completes core training/cross-training, skills assessments, and related development in all IP Requirements High school degree or equivalent required; Bachelor’s degree or paralegal certificate preferred Proficiency in Microsoft Outlook and Office programs, such as, Word, Excel, PowerPoint; familiarity or willingness to learn databases; familiarity with the Internet/Intranet and using the internet for research. Excellent attention to detail Excellent organizational skills and ability to efficiently handle multiple tasks Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $33.00 /Hr.

Why You Want to Work Here: We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing accounting team. This is an excellent opportunity for someone looking to start their career in billing or accounting. While previous billing experience is helpful, it is not required; we're looking for someone with a strong work ethic, attention to detail, and a willingness to learn. As an Administrative Assistant, you will play a key role in supporting the preparation, organization, and execution of our billing processes. This position involves a high volume of paperwork, data matching, and administrative tasks. It's ideal for someone who thrives in a structured, process-driven environment and enjoys working behind the scenes to keep things running smoothly. Key Responsibilities of the Administrative Assistant: Prepare and organize weekly billing folders to support the Billing team Match material invoices to corresponding purchase orders and flag any discrepancies Print, file, and maintain documentation for job-specific billing folders Assist with preparing and printing invoices Communicate with internal teams to ensure accuracy and alignment across departments Serve as a backup to the primary billing team member when needed Qualifications of the Administrative Assistant: High school diploma or equivalent required; associate or bachelor's degree a plus Prior experience in billing, accounts payable, or administrative support is preferred but not required Strong attention to detail and organizational skills Comfortable working with a high volume of paperwork and repetitive tasks Excellent communication skills and ability to work well with others Self-starter with a proactive attitude and willingness to take initiative

Job Title: Administrative Assistant 📍 🕒 Schedule: Full-Time | Monday-Friday, 7:00 AM - 3:30 PM 💵 Pay Rate: $21 - $24/hour (based on experience) 💼 Industry: Construction 📣 Contract-to-Hire Opportunity via Ultimate Staffing Services Overview: Our client, a well-established and respected construction firm in Annapolis, MD, is seeking a highly organized and detail-oriented Administrative Assistant with prior experience in the construction industry. This is a fantastic opportunity for someone who thrives in a fast-paced, team-oriented environment and is ready to support a growing operation. Key Responsibilities: Maintain and organize physical and digital filing systems Update, track, and manage construction contracts and related documentation Provide administrative support to the accounting department, including assistance with Accounts Payable (AP) tasks Respond to inquiries from clients and vendors professionally and promptly Facilitate clear communication across departments, ensuring alignment and timely information sharing Perform general administrative tasks such as data entry, document preparation, and internal coordination Requirements: Previous administrative experience in the construction industry is required Strong understanding of construction documentation and terminology Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent written and verbal communication skills Ability to multitask and prioritize deadlines in a dynamic work environment High attention to detail and strong organizational skills QuickBooks experience is a plus Why You'll Love This Role: Friendly, collaborative team environment Opportunity to contribute to impactful construction projects All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $33.00 /Hr.