Assistant Jobs in Ontario, CA

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Position Summary A Brief Overview The Tour Assistant will be responsible for supporting the touring department and it's executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing. Additionally, the Tour Assistant will be responsible for obtaining show avails and venue holds, developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour. What You Will Do Administrative duties include: answer phones, create phone logs, assist department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintain contact lists, organize routine tour meetings, develop meeting agendas, and meeting correspondence. Manage office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff. Tour related responsibilities include: collecting avails/holds for tour dates and venues, develop an avail and hold log for all pending tours, placing holds directly with venue includes negotiation as needed, develop tour contact sheets for distribution, maintain database of venue information, update venue rent grids. Create scaling maps for venues: create colored venue specific scaling maps for each tour. Responsible for internal booking database maintenance, assist with building tours, upload settlements and route appropriate approvals. Research & Reporting: research historical tour data, pull Soundscan/BDS reports as needed, Trade Reporting: report box office information to Pollstar, Billboard, and other public databases for all tours. Education Qualifications High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred Experience Qualifications 0-2 years Of related work experience Skills And Abilities Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Qualifications (ALL) High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or related area preferred 0-2 years Of related work experience Previous administrative assistant experience with a proven ability to build and maintain client relationships Well-mannered with excellent customer service skills Highly organized with a fine attention to detail Must be proficient in Microsoft Office () with ability to develop reporting in Excel and excellent typing skills An ability to take initiative with a desire to grow within the department A positive attitude with a team player mentality Available to work nights, weekends, and holidays as touring schedules permit Knowledgeable about the music industry Pay Scale: $17.00-$25.00 AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

About Us: Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions. GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics. TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space. NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy' ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience. Job Summary: The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment. Key Responsibilities: Office & Operations Coordination Oversee daily office operations, including inventory, vendor management, and service scheduling. Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery. Receive and direct in incoming calls and visitors to appropriate personnel. Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing. Maintain organized, clean, and welcoming office environment. Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication. Technology & Asset Coordination Track and manage company-issued tech assets (laptops, monitors, phones, etc.). Coordinate setup, transfer, and return of equipment for new hires and exits. Maintain accurate records of hardware/software assignments and manage updates and replacements as needed. Budget & Expense Oversight Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies. Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking. Project Coordination Support project execution by tracking timelines, deliverables, and key milestones. Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy. Monitor project progress, identify potential issues, and coordinate to ensure timely resolution. Licensing & Compliance Prepare, submit, and track licensing applications (state, city, county). Maintain current, accurate records of all licenses and renewal schedules. Skills & Qualifications: Education Associate's degree in Business Administration, Communications, or a related field (required); Bachelor's degree (preferred) Experience 2-4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting. Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision. Familiarity with budgeting, procurement, or licensing processes (preferred). Key Skills Strong organizational and multitasking skills with the ability to manage competing priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools. Excellent communication and interpersonal skills, both written and verbal. High level of initiative, problem-solving ability, and critical thinking. Strong attention to detail and commitment to accuracy Proactive and self-motivated, able to handle competing priorities in a fast-paced environment. Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance

BASIC FUNCTION: Provide supply chain support to Omya's Purchasing, Customer Service, and Sales Departments, as well as to External Customers, by following Omya's distribution business procedures. RESPONSIBILITIES: Receive goods and materials as outlined by Omya Specialty Materials distribution processes, as required into the SAP/inventory system. Monitor backorders and update Purchasing Orders on SAP, as needed. Assist with Purchasing related questions and input, when required; research SAP to provide ETAs/Updates & pertinent information regarding inbound orders. Review, recommend and implement inventory adjustments, as needed, to solve discrepancies and variances caused by incorrect receiving, picking, and/or invoicing (inventory discrepancy investigations). Provide support and direction for effective inventory management, to minimize duplication of work efforts, as well as, to optimize on time in full rates. Update and maintain local databases for Certificate of Analysis (COA)'s and Safety Data Sheet (SDS)'s use. Troubleshoot and resolve purchasing-related problems. Resolve supplier invoices discrepancies, as they occur. Establish general communication with a supplier to request documents, such as COA's or invoices. Maintain SAP changelog and prepare monthly updates for inventory review. File track and administer all freight claims through to resolution. Maintain communication with brokers and warehouses on inbound freight, creating inbounds along with submission to the warehouse promptly. Assist in physical inventories annually/as needed. Verify customer pricing, terms of sale and maintain customer quotations, summary billing setup in SAP. Input accurate customer order information into SAP following the procedure set forth by the Department Manager. Process returns, credits, and debits in SAP following existing procedures. Monitor the resolution of customer problems and/or complaints resulting from incorrect pricing, non-conforming products, and other related issues. Close complaints in the OPUS claims database, following the existing procedures. Process invoices. Assist in any area as called upon related to purchasing as needed. Other duties as assigned. QUALIFICATIONS: BS degree in a Supply Chain, Materials Management or equivalent and at least one year of experience in functional purchasing and/or customer service experience. SAP experience is a preferred. Ability to work successfully in team situations and to develop and implement visionary initiatives across departments. Attention to detail and accuracy is critical. Strong planning, interpersonal, verbal, and written communication skills. Ability to solve problems and to work effectively in a diverse workgroup. Hourly rate is $20-$24hr. Must possess current US employment authorization; sponsorship not available for this position .EOE

Bilingual (Spanish/English) Personal Assistant - Beverly Hills Full-Time | In-Person | Fluent in Spanish Required We are seeking an experienced and highly organized Personal Assistant to support a high-net-worth entrepreneur at their Beverly Hills residence. This is a fast-paced role that requires exceptional multitasking, discretion, and flexibility. Compensation $100K-$110K Location Beverly Hills (office located at principal's residence) Key Responsibilities Manage the principal's personal and professional calendar Coordinate all appointments including meetings, travel, dinners, and medical visits Handle personal correspondence including calls, texts, and emails Provide support to both the principal and their partner Oversee in-house staff and daily home operations Manage travel logistics including commercial and private flights Maintain office operations and assist team members as needed Handle package deliveries and returns Liaise with external accounting firm regarding credit card and billing details Requirements Minimum 7 years of experience supporting high-net-worth or celebrity clients Fluent in Spanish and English Strong communication, interpersonal, and organizational skills Proficient in Microsoft Office, Dropbox, Apple suite, and Crestron Detail-oriented with excellent follow-through Flexible schedule, including occasional weekends and after-hours availability Valid driver's license and proof of insurance Discreet, trustworthy, and a true team player with a can-do attitude We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a medical device manufacturer in the Irvine, CA area. This is a full-time, contract opportunity. Hours are 6:30am to 3:00pm, Monday to Friday. Starting compensation is $24.00 to $28.00/hour. Responsibilities: Handle inbound phone calls Respond to customer inquiries Process change orders and invoices Assist in resolving customer issues Filing, data entry and records management General administrative and customer service support Qualifications: At least one year of administrative experience in an office environment Strong English communication skills (spoken and written) Self-motivated and career oriented Positive, upbeat personality Associates degree of offsetting experience At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Basic bookkeeping Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills Pay $23-29/hour What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

A leading construction company is seeking an Administrative Assistant to support operations. This role will work directly with local leadership and assist with a variety of administrative functions to help keep projects and daily tasks on track. Key Responsibilities: Support the Branch Manager and Operations Manager with administrative tasks Answer and route phone calls; provide basic customer support Organize and maintain internal documents, forms, and reports Assist with scheduling, timecard tracking, and document collection Prepare and process basic paperwork related to projects and office operations Help coordinate office supply needs and maintain general office organization Qualifications: 1-2 years of administrative experience; construction or field office experience a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong communication, organization, and multitasking skills Comfortable working in a fast-paced, team-oriented environment High school diploma or equivalent required

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Organize and maintain showroom Qualifications Degree or some college preferred. Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are a rising real estate company. We are young, nimble, and love to work with passion and energy! Our goal is to become a $1B company and we are hiring team players to help us to continue getting there. We are looking for a technically savvy, well-organized, and highly attentive to detail Administrative Assistant to support our team. In this role, you will juggle multiple tasks, assist with various projects. The days are never dull, and being a part of the team is a must to accomplish it all. If you enjoy challenges, are adaptable, creative and determined in working towards completion and solutions, detail-oriented, self-motivated and accountable, and enjoy taking pride in your work, this is the team to be with! The Position: This role is for a hybrid position in our LA office in Century City. Remote applicants will not be considered. We are looking for someone who has the skills and experience in the following areas: Scheduling meetings and travel arrangements Essential LLC Filings and Business Formations Reporting Document & Data Management Creating presentations Light Bookkeeping Administrative support, as needed, for various company-based projects and teams Assisting the CEO with various projects Qualifications: AA or AS degree from an accredited institution. 2+ years' experience as an administrative assistance, coordinator, or related position. Technically savvy: MS Office, G Suite, Zoom, etc. Strong and versatile communication skills (email, text, phone calls, etc.). The ideal candidate must possess excellent verbal and written communications, organization, presentation, and interpersonal skills. Proficiency in scheduling and organization. Strong work ethic and attention to details and business objectives. Desire to work in a fast-paced, entrepreneurial environment with a flexible attitude as a team player. Ability to take ownership and commitment to follow through. Ability to effectively prioritize and handle multiple tasks and projects simultaneously. Strong sense of personal motivation, responsibility, and problem-solving skills. Why Blue Lake Capital is The Place For You: If surrounding yourself with highly motivated and striving people sounds awesome to you - Blue Lake Capital is likely the place you'll want to be. We're not perfect but we are a team that strives to live fully and with excellence. We love business, learning, take pride in being nerds, spend day after day striving to out-do ourselves from the day before, and care deeply about our company, team, and ourselves. We take pride in the whole 360. If this is the type of people you've longed to be surrounded by, this team will delight you, inspire you, and help you bring yourself to your full potential! Along with that comes the industry standards - competitive market compensation, health/dental/vision insurance, unlimited time off (because everyone who works here loves to work and doesn't abuse that, but we trust if you need a time-out, it's best to take it), but really the best part is that you will work in an interesting, fast pace company.

JOIN OUR TEAM TODAY! available. YOUR ROLE: As part of the Administrative and Client Services Function, you will assist with the operations associated to client care, relationship services, information services, and monetary transfers. HOW YOU WILL MAKE AN IMPACT: Partner with clients to provide detailed answers regarding client files, case updates, and applications Provide customer service for product or portfolio questions related to non-portfolio or non-performance related inquiries Manage monetary transfers and transactions Prioritize customer problems for the Advisor based on knowledge of products and services Document and update client records Handle all in-bound/out-bound client inquiries and complaints Develop and maintain a knowledge base of products offered by the firm Manage all Administrative Office duties WHY YOU ARE THE RIGHT PERSON: Bachelor's degree in Business, Marketing, Finance, Communications and/or 3+ years in a Administrative Assistant or Client Services role within a financial services practice.

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

We are seeking a proactive and detail-oriented Office Coordinator / Receptionist to manage front-desk operations and support our sales and marketing teams. This hybrid role requires excellent communication skills, multitasking abilities, and a customer-first attitude. You will be the first point of contact for visitors and callers while also assisting with administrative, sales, and marketing functions to help drive business growth. This position offers room to grow into more specialized roles within the company, providing a strong foundation for career development in administration, sales, or marketing. Key Responsibilities: Reception & Office Coordination: Greet and assist visitors, clients, and vendors in a professional manner. Answer and direct phone calls, emails, and other communications. Maintain a clean, organized, and welcoming front desk and common areas. Coordinate office supplies, mail, shipping, and facility maintenance. Assist with scheduling meetings, booking travel, and managing office calendars. Handle filing, scanning, and general administrative duties. Sales and Marketing Support: Maintain and update CRM databases with customer and prospect information. Assist with lead generation activities and follow-up communications. Support the sales team with scheduling and administrative tasks. Assist in creating and distributing marketing materials (email blasts, 3rd party ads). Manage social media posts and engagement under guidance from the marketing team. Help coordinate events, trade shows, and promotional activities. Maintain website content updates and analytics reporting as needed. Requirements:Customer Service experience Familiarity with sales and marketing support functions is a strong plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM and marketing tools is a bonus. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Friendly, professional demeanor with a customer-service mindset. Job Details:Job Type: Full-time, On-site Location: Encino, CA Salary: $19 hourly (Based on experience) Why Work at IMP?: Join a global company with a supportive team environment. Gain hands-on experience in sales and marketing support. Opportunities for learning and growth within the company. Professional and friendly office culture.

Job Responsibilities: 1. Daily administrative work in the office (bill payment, document management, bank docking). 2. Warehouse and logistics shipping management. 3. Provide support and assistance for sales activities and copywriting. 4. Other daily office work assigned by superiors. Job requirements: 1. Hold a local legal work visa, U.S. green card, and U.S. passport. 2. College degree or above. 3. Priority will be given to those with a local driver's license. 4. Fluent in reading and writing Chinese and English. 5. Accept work arrangements for business trips.

DKC is seeking an Administrative Assistant for a PR Executive in our Los Angeles office. We're looking for an incredibly organized, discreet, detailed, and proactive individual who thrives in a fast-paced environment and is passionate about the strategic side of celebrity public relations. About the Role The core of this role involves seamlessly managing the intricate schedules of our talent and entertainment clients. You'll be instrumental in ensuring their appearances, interviews, and commitments run smoothly. If you're adept at managing schedules and correspondence and booking complex travel arrangements, navigating last-minute changes with grace, and can expertly orchestrate client logistics, we encourage you to apply! Responsibilities Managing and coordinating the daily calendars and schedules of talent and entertainment clients, including arranging meetings, interviews, appearances, and travel. Serving as a key point of contact for clients' scheduling needs, ensuring their efficiency and productivity. Assisting the executive in tracking intricate details related to client commitments and needs. Providing administrative support on client accounts, with a strong emphasis on their logistical needs. Helping to keep clients and the executive organized and on time in a fast-paced environment with packed schedules. Managing contacts and quickly identifying key individuals. Understanding the landscape is crucial for client relationships. Answering and fielding phone calls and meeting requests on behalf of the executive and clients. Arranging and flexibly managing complex travel logistics for clients and the executive. Providing ad-hoc and personal support as needed, often tied to client-facing initiatives. Qualifications You have at least one year of experience working as an administrative assistant in a fast-paced environment, preferably with a focus on scheduling. Required Skills You are incredibly organized, detail-oriented, and excel at managing multiple, simultaneous projects, particularly complex schedules. You possess excellent written and verbal communication skills. Preferred Skills You enjoy over-delivering rather than just meeting expectations and take genuine pride in contributing to something impactful within the PR world. Equal Opportunity Statement DKC is committed to diversity and inclusivity in the workplace.

COMPANY PROFILE ALLEN MEDIA GROUP, LLC / Entertainment Studios, A Global Media, Content & Technology Company that delivers a 360-degree experience to our consumers and business partners. Our goal is to entertain, inform and connect with audiences through our multiple platforms. POSITION SUMMARY The Receptionist/Runner/Assistant to Film and TV Executive is a service-orientated role that assists in keeping the office running smoothly and efficiently for daily operations. The Receptionist should have a pleasant and inviting attitude and be a motivated self-starter with an unparalleled work ethic and desire to be the best. KEY JOB RESPONSIBILITIES AND TASKS Acts as the first point of contact for the office, guests, media, and other visitors. Assist with daily administrative tasks such as answering phones, relaying messages, rolling calls for team members, updating call logs, scheduling meetings, managing conference rooms, ordering office supplies, etc. Perform various duties pertaining to office organization such as moving furniture; coordinating large-scale deliveries; receiving/distributing mail, documents, packages, and courier deliveries. Manage calendars, internal requests, and parking validations/access for employees and visitors. Comfortable coordinating calendar appointments and scheduling meetings. Build decks for pitches and have a familiarity with Canva or another design program. Read screenplays and tv pilots and provide detailed analysis. Flexibility and adaptability to handle changing priorities. Maintain our kitchen and common areas by keeping them clean and stocked. Handle driving runs between our Studio facility in Culver City, and various other locations in the LA area on an as-needed basis. KNOWLEDGE, SKILLS AND ABILITIES Must be self-directed, able to work independently, as well as work in a team-oriented setting. Must be able to lift at least 50 pounds. Must have a working vehicle and up-to-date license, registration, and car insurance. Maintain a professional and positive attitude. Attention to detail, highly organized, and handle multiple tasks simultaneously. Prior experience with an Entertainment Company is a plus. BA/BS from an accredited University or College preferred. Allen Media Group is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, disability, religion, veteran status, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to these characteristics. We are dedicated to providing a workplace free from harassment and discrimination.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707