What does a Clerk Typist do?

An office specialist is responsible for performing administrative and clerical duties to support the organization's daily operations. Office specialists must be highly organizational, as well as having excellent time-management skills to handle work units. They have duties including data entry procedures, greeting visitors, responding to customers' inquiries through phone calls and e-mails, and filing and sorting documents. Office specialists are responsible for creating meeting reports, scheduling appointments, evaluating financial statements, coordinating with other staff for event planning, and assisting the senior management with complex functions.

These skill sets are where the common ground ends though. The responsibilities of a clerk typist are more likely to require skills like "input data," "office procedures," "purchase orders," and "clerical tasks." On the other hand, a job as an office specialist requires skills like "patients," "phone calls," "office support," and "financial reports." As you can see, what employees do in each career varies considerably.

Office associates have varied duties and responsibilities within an organization. They are responsible for the cash management operation, customer service functions, and administrative services. Other responsibilities include organizing and maintaining files and documents, administering all bookkeeping activities, and managing the entire office. Office associates also oversee the overall human resource activities within an organization, such as handling employment forms and health insurance administration. The skills required for this position include communication skills, organizational skills, and active listening skills.

Each career also uses different skills, according to real clerk typist resumes. While clerk typist responsibilities can utilize skills like "input data," "scheduling appointments," "purchase orders," and "date stamps," office associates use skills like "patients," "patient appointments," "patient charts," and "strong customer service."

A receptionist secretary is responsible for providing the best customer service, as well as attending to the needs of existing and potential clients. Duties of a receptionist secretary include managing customer's inquiries and forwarding important calls to the appropriate department, performing administrative and clerical tasks, escalating high-level of client's concerns to the management, keeping the reception area clean, monitoring office supplies and request stocks as needed, and maintaining an organized record of meetings and events. A receptionist secretary must have strong communication and multi-tasking skills to handle workloads of daily operations.

The required skills of the two careers differ considerably. For example, clerks typist are more likely to have skills like "input data," "scheduling appointments," "office procedures," and "purchase orders." But a receptionist secretary is more likely to have skills like "patients," "phone calls," "appointment scheduling," and "greeting visitors."

An office services clerk is an individual employee who performs a multitude of administrative tasks as well as office maintenance duties of an organization. Office services clerks are required to maintain an inventory of office supplies as well as purchase and distribute office supplies to all employees when needed. They must manage office services staff to ensure that their duties are met efficiently and effectively. Office services clerks must also provide customer service to a wide range of customers by answering phones and responding to emails.